Voucher Processing Associate

Employer
Children's National Hospital
Location
Silver Spring, MD
Posted
Nov 30, 2021
Closes
Dec 02, 2021
Ref
231903456
Function
Accountant, IT
Hours
Full Time
DescriptionThe Voucher Processing Specialist Associate is responsible for the accurate and expedient processing of invoices and vouchers submitted to the Accounts Payable department. Some job responsibilities will include to review, audit, obtain approval, and process customer, supplier, and vendor invoices using PeopleSoft. The VPA will monitor the automated invoice capture process on a daily basis and run queries to monitor voucher processing status. At the same time, work to resolve voucher processing issues - match and verify receipt for PO related invoices; research and resolve match exceptions in PeopleSoft. Supervise the posting of approved vouchers. Work to receive authorization prior to issuance of payment. Assist in the reconciliation of supplier and employee vendor records that impact voucher processing. Work with appropriate AP staff and CNMC employees to resolve invoice issues and payment-related issues. Adhere to department policies and procedures. Perform other tasks as directed by A/P Supervisor.QualificationsMinimum EducationHigh School Diploma or GED (Required)Associate's Degree (Preferred)Minimum Work Experience2 years - At least 2 years of work experience in an accounting role (Accounts Payable preferred). (Required)Functional AccountabilitiesCustomer Relations1. Seek out, gather and compile relevant information to respond to inquiries from internal/external customers.Quality Control1. Spot and correct error to ensure correct application of transactions in automated system.2. Match and verify receipt for PO related invoices.Financial Reconciliation1. Process, review, and make adjustments to transactions.2. Work to receive authorization prior to issuance of payment.Voucher Processing1. Monitor the automated invoice capture process on a daily basis and run queries to monitor voucher processing status.2. Review, audit, obtain approval, and process customer, supplier, and vendor invoices using PeopleSoft.Organizational AccountabilitiesOrganizational Commitment/Identification1. Partner in the mission and upholds the core principles of the organization2. Committed to diversity and recognizes value of cultural ethnic differences3. Demonstrate personal and professional integrity4. Maintain confidentiality at all timesCustomer Service1. Anticipate and responds to customer needs; follows up until needs are metTeamwork/Communication1. Demonstrate collaborative and respectful behavior2. Partner with all team members to achieve goals3. Receptive to others ideas and opinionsPerformance Improvement/Problem-solving1. Contribute to a positive work environment2. Demonstrate flexibility and willingness to change3. Identify opportunities to improve clinical and administrative processes4. Make appropriate decisions, using sound judgmentCost Management/Financial Responsibility1. Use resources efficiently2. Search for less costly ways of doing thingsSafety1. Speak up when team members appear to exhibit unsafe behavior or performance2. Continuously validate and verify information needed for decision making or documentation3. Stop in the face of uncertainty and takes time to resolve the situation4. Demonstrate accurate, clear and timely verbal and written communication5. Actively promote safety for patients, families, visitors and co-workers6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performancePrimary Location: Maryland-Silver SpringWork Locations: Tech Hill 12211 Plum Orchard Drive Silver Spring 20904Job: Accounting & FinanceOrganization: FinanceRegular / Temporary: R (Regular)Position Status: FT - Full-TimeShift: DayWork Schedule: 8 to 4:30Job Posting: Jul 7, 2021, 9:05:02 AM