Secretary

Employer
Greenberg Traurig
Location
Washington, DC
Posted
Nov 26, 2021
Closes
Dec 01, 2021
Ref
229804846
Function
Administrative
Industry
Law
Hours
Full Time
DescriptionGreenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Corporate Department of our Washington, DC office for a Secretary. We offer competitive compensation and an excellent benefits package.Position Summary:The Secretary provides high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.Duties & Responsibilities:Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documentsMaintains legal files (both paper & electronic), organizes and files documents in designated orderUpdates case information, scans and organizes legal filesManages document deliveries and tracks final executed documentationReceives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisonsCollaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicableAttends team strategy meetingsUnderstands firm available resources and leverage most effective resource for desired resultsAssists with overflow work and other special projects as assignedSkills & Competencies:Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expensesHigh attention to detail, outstanding organizational skills and the ability to manage time effectivelyExcellent interpersonal and communication skills (oral and written), professional demeanor and presentationAbility to collaborate well in a teamRecognize confidential, sensitive, and proprietary information and maintain such information as confidentialPosition also required the ability to work under pressure to meet strict deadlinesQualifications & Prior Experience: Bachelor's Degree or equivalent experience is preferredMinimum of 5 years experience within a law firm or other professional services organizationComputer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologiesKnowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)Experience with e-filingPhysical Requirements: While performing the duties of this job, the employee is occasionally required to move from work station or desk, throughout the work area to work independently or with a team, to meet with colleagues or supervisor and retrieve work assignmentsThis position may also be sedentary and require the employee to sit for extended periods of timeRequires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate toolsSome filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessaryGreenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

Similar jobs