Housing Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
Nov 30, 2021
Feb 17, 2022
Full Time
Housing Administrative Assistant George Mason University's Housing and Residence Life (HRL) is currently seeking applications from qualified candidates for Housing Administrative Assistant position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:Housing and Residence Life (HRL) is a self-supporting auxiliary organization within the University Life unit of George Mason University. HRL serves a highly diverse population of approximately 6,200 students, the majority of which are undergraduates living in over 40 traditional, suite, and apartment-style residence halls in three campuses within the vibrant Northern Virginia area. HRL employs over 170 full-time and graduate staff members and over 350 undergraduate student staff members. HRL is committed to provide a safe, well-maintained student-centered environment that is innovative and inclusive of the global community. It is dedicated to creating a home that enriches the experiences of our students, staff, and faculty. Responsibilities:Reporting directly to the CHO, the Administrative Assistant is responsible for the assisting members of Housing and Residence Life to ensure efficient operations that help the unit serve the needs of on-campus students. The Administrative Specialist serves as a member of the unit, working to provide administrative support for the CHO, completion of various clerical and financial tasks, providing office management, customer service support to HRL's front desk operations, and other duties as assigned. This position is considered Restricted due to self-generated revenue funding sources. Administrative SupportAssists in all matters related to the daily support for the Chief Housing Officer (CHO);Acknowledges, prioritizes, and responds to schedule requests and manages calendar for the CHO. This includes managing the day-to-day agenda (meetings, events, travel, and office time) in accordance with strategic priority and business urgency;Assists CHO in responding to inquires including but not limited to requests for departmental information and student/parent questions/concerns; Works with the CHO to ensure necessary meetings are scheduled and meeting locations are properly reserved; Attend some meetings with CHO in order to record and distribute necessary notes and information; Conduct research to assist with the generation of reports and presentations when necessary for HRL; Assist in the research, preparation, and distribution of documents and/or that include but are not limited to meeting agendas and various reports for HRL; and Works in conjunction with CHO and other HRL staff members to assist with special events and program planning as needed.Clerical and FinancialCoordinate with HRL business and accounting staff to ensure compliance is met and financial records are up-to-date; Completes purchase orders and is responsible for the purchasing needs the CHO and other HRL staff members when needed; Responsible for making supply and program purchases using a university purchasing card (P-card) and state procurement system. Reconcile monthly purchases; andResearches itinerary preferences and prepares travel authorizations and bookings. Office Management and Front Desk SupportPerforms routine office management (answering phones, directing inquires, and managing electronic communication). Ensures the confidentiality and accuracy of information;Coordinate with HRL Administrative Specialists for Residential Communities provide support for HRL Front Desk Operations during peak times. This includes answering of the HRL main phone line and responding to email messages in the HRL email account; Provides customer service in a calm, professional manner to all customer groups;Ensure that office and associated spaces are kept organized and welcoming to students and other visitors; Responsible for the inventorying and ordering of office supplies for HRL staff; Manage and maintain HRL staff mail system; and Work with Associate Director for Housing Operations to create and maintain departmental operational calendar. Required Qualifications: Candidates applying for the position should have obtained a bachelor's degree or equivalent combination of education and experience;Excellent organizational, communication, and interpersonal skills; Proficiency with Microsoft Office Software package; Ability to exercise judgement and initiative while maintaining high level of confidentiality; Ability to work collaboratively in a team-oriented, and fast-paced environment;Demonstrated ability to utilize, and learn, computer programs/applications; andRelevant administrative experience (typically 1-2 years). Preferred Qualifications: Experience in a higher education setting; Experience working with diverse employee, student, or customer populations; and Experience in a high traffic office environment.

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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