Records Manager - Term 2 years

Arlington, Virginia
Nov 28, 2021
Dec 01, 2021
Full Time

Your initial focus will be to spearhead the transfer of paper records to NARA. This will require considerable on-site work at the Arlington office in the first months of your employment.

Under the supervision of the Chief Information Officer, the incumbent of this term position will perform the following:

1. Guide the daily work of a permanent Records Manager;
2. Serve as the expert on the Records Manager Program;
3. Act as liaison and primary POC in ongoing auditing efforts with National Archives and Records Administration (NARA);
4. Lead the transformation of paper records to electronic records;
5. Serve as senior advisor on the implementation of electronic recordkeeping systems, to include participating in capital planning for information systems, evaluating readiness of systems, working with legal counsel on compliance, and collaborating with directorates to ensure records management functionality is built in to system designs.

You can preview the Assessment Questionnaire here .


Conditions of Employment

  • U.S. Citizenship.
  • Suitable for Federal employment as determined by appropriate background investigation.
  • Males born after 12-31-1959 must be registered with Selective Service.
  • May be required to successfully complete a probationary/trial period.
  • May be eligible for incentive pay.
  • May be eligible for superior qualifications/special needs pay setting.
  • Direct Deposit of pay is required.
  • E-Verify will be used to confirm employment eligibility on new employees. To learn more about E-Verify, including your rights and responsibilities, visit
  • Federal employees must be fully vaccinated for COVID-19 by 22 Nov 2021. Exceptions in limited circumstances may be authorized as required by law.


Applicants must have at least one (1) year of specialized experience at the GS-12 level, or equivalent, in the Federal service which includes expert knowledge on: 1) planning, administering and/or coordinating major records management activities; 2) directing a long range electronic records project, providing training on the principles and practices of electronic records and information management, and/or serving as a division or agency adviser on the taxonomy and metadata requirements for electronic records; and 3) managing diverse records (such as electronic, paper, photographs, microforms, audiovisual, and electronic media) in the scheduling, offsite storage coordination, and formulation and delivery of records life cycle training.

Time in Grade
Time-in-grade restrictions apply for all candidates considered under Merit Promotion (generally applicants who have held a Federal civilian appointment within the previous 52 weeks). These applicants must have 1 year time-in-grade at the next lower level or equivalent to qualify.

Closing Date
Only experience obtained by the closing date of the announcement, or by the date of application review for open continuous announcements, will be considered. Applicants qualifying through education, but who have not yet graduated or received final grades, may apply using their current grades at time of application. If selected, you will be required to verify final grades and/or produce additional documentation.

Annual Leave Accrual Credit
Selectees may be eligible to earn a higher annual leave accrual rate based on prior non-Federal or uniformed service work experience. The amount of service credit will be based on specialized experience or qualifying experience that is provided on the applicant resume and documentation submitted.

Additional Vacancies
This announcement may be used to fill additional or similar vacancies at the same grade level.


This job does not have an education qualification requirement.

Additional information

ACTIVE DUTY SERVICE MEMBERS : In accordance with VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011 (Public Law 112-56), Current military members may apply by submitting a "certification" of active service in lieu of a DD-214. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain: (1) your rank; (2) dates of active duty service; (3) type of discharge and projected character of service (i.e. honorable); (4) projected Veteran's preference, if applicable; (5) date terminal leave begins, if applicable; (6) date of expected discharge or release that is within 120 days of your employment application submission; and (7) signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. If selected, your qualifying separation, veteran's preference, and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found to have an incomplete application. Military members may be appointed before the effective date of their military retirement/separation if on terminal leave.

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.
Interagency Career Transition Assistance Program (ICTAP): If you have never worked for the Federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To receive selection priority, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position; and (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority, applicants must satisfy all qualification requirements for the position and have a rating of 85 or above.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements, you may review the information at the following links:
  • Persons with Disabilities-Schedule A
  • Special Hiring Authorities for Veterans
  • Special Hiring Authority for Certain Military Spouses
  • Other Special Appointment Authorities
  • Family of Overseas Employees
  • Peace Corp/VISTA
Term Position: This is a term position, not to exceed TWO (2) years, and may be extended to a maximum of four (4) years. Term positions may be filled by appropriate non-competitive candidates as required by Federal regulations.

Males born after December 31, 1959 must be registered or exempt from Selective Service .