Administration & Finance Officer - Aruba

Pan American Development Foundation
Washington, DC
Nov 26, 2021
Nov 29, 2021
Full Time
About PADF The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger-more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For nearly 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.Administration and Finance Officer Position SummaryThe Pan American Development Foundation is recruiting a new Administration and Finance Officer for its Aruba office to assist in the implementation of a State Department/PRM funded program directed at assisting Venezuelan migrants and refugees in Aruba.The Administration and Finance Officer will provide overall financial and administrative management and oversight for the projects and work closely with the Project Director in Aruba. This position will also be a liaison with PADF headquarters to ensure full compliance with regulations and policies regarding the implementation of effective internal controls. This position will be based in Oranjestad, Aruba, and will have a duration of one to two years. Key responsibilities will include:Establish and maintain financial management and accounting control systems for program expenditures.Ensure that the project meets all donor financial requirements and complies with donor policies and regulations.Receive and account for all funds for the project (performing weekly and monthly cash checks).Provide financial management capacity-building and ongoing support to local PADF project sub-implementers.Liaise between PADF field office in Aruba and headquarters offices in Washington, DC.Participate in ongoing analyses, forecasting, and review of project expenses and report variances to the Project Director and HQ Program Manager and Coordinator.Participate in budget planning and realignments as required.Assist with client audits and HQ finance internal project financial reviews.Manage the cash-transfer services engaged by the project to ensure the delivery of funds and reconciliations completed on time.Track the transfer of funds between headquarters and the field office and manage accounting and finance records of in-country expenses, including developing spreadsheet programs to track and monitor all financial project activities and maintain spreadsheets with current project expense data.Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F) in Washington, DC to ensure the timely transfer of funds.Submit wire transfer requests for field offices to F for processing.Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements.Review and process invoices and in-field fee payments in accordance with PADF accounting procedures and contract policies.Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to PADF/US Department of State policies and procedures.Contribute and support host-country financial regulations.Maintain project financial and contractual files.Provide financial management and systems training for project staff.Maintain electronic accounting documents.Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies.Ensure monthly field expense reports.Support the operation of the field office and the staff, including managing rent, providers, travel, office-related purchases, cash management and disbursements, etc.Perform other related duties as assigned.Key CompetenciesDemonstrates openness to change and ability to manage complexities.Ability to organize and structure large quantities of information and data.Superior file management and numerical skills.Ability to communicate effectively with participants from a range of education levels and disciplinary backgrounds.Ability to think clearly and analytically.Ability to plan own work, setting priorities and complete it under pressure or when faced with competing demands.Committed to a facilitating working environment.Personal characteristicsAbility to work with multi-disciplinary team.Willingness to learn from others.Flexible and adaptable to changing environments.Required QualificationsB.S. degree in accounting or financial management with at least 3+ years of experience required; MS degree is preferred.Demonstrable financial management experience on US government-funded programs, including US government policy, procedures, and reporting requirements is ideal.Public or private sector management, financial analysis, cost accounting and relevant experience preferably in developing countries.Demonstrated capacity to supervise a complex financial management or general ledger system.Fluency in English; strong Spanish and/or Dutch is a plus.Please include a cover letter with your application.More About PADFPADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962.PADF's core values are "H-E-A-R-T" = Honesty, Excellence, Accountability, Respect, and Teamwork.Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world. PADF is an equal opportunity employer.

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