Administrative Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Nov 27, 2021
Closes
Dec 02, 2021
Hours
Full Time
Duties

WHILE THE DEPARTMENT OF JUSTICE OFFICE OF THE INSPECTOR GENERAL IS CURRENTLY SERVICING FROM A 100% TELEWORK POSTURE DUE TO THE COVID-19 PANDEMIC - THIS POSITION WILL REQUIRE THE INCUMBENT TO REPORT TO THE OFFICE APPROXIMATELY 1 - 2 DAYS PER WEEK.

This position is in the Immediate Office (IO) located in Washington, DC, under the Investigations Division.


If you are selected as an Administrative Management Specialist, your responsibilities would include, but would not be limited to:
  • Coordinates, analyzes, and evaluates administrative missions and operations of the office relating to procurement and contracting administration. Coordinates with other division to award contracts; provide guidance to managers on the process of reviewing procurement actions; and over see accurate and timely responses to the Division in the dissemination of supplies and equipment.
  • Participated in the implementation of the Division's financial management decisions; tracks various headquarter and field expenditures; and reconciles expenditures against UNIFIED reports.
  • Actively participates in staff and/or management level meetings and discussions pertaining to the activities encompassed in the administrative and management functions of the Division; supports planning and execution of staffing, recruitment, performance management, and award issues.
  • Prepares letters, reports, and briefings which represent the Division's views and Agency policies. Responds to data calls for dissemination to the field and assumes responsibility for preparing responses for submission to the appropriate OIG Division or Office.
  • Oversee transcription and translation program; work with the Office of Security Programs to have transcribers approved, addressing timeliness and delivery issues, providing guidance and policy changes to the Division.
  • Coordinates administrative matters related to the Division including those related to personnel matters, Human Resource Programs, small expenditures via the purchase card program, and safety and health.
  • Responsible for property management for the Division and coordinates with the Office of Management and Planning on acquisition, disposition, reporting, transfer and inventory of all accountable Division property.


Requirements

Conditions of Employment

  • You must be a U.S. Citizen or National.
  • You must be able to obtain and maintain a TOP SECRET security clearance.
  • You must be registered for the Selective Service, if applicable.
  • You must successfully pass and are subject to random drug screenings.
  • You must meet all qualification requirements by the closing date of this announcement.
  • You may be subject to a probationary period.
  • If you are a current Federal employee, you must provide your most recent performance appraisal.
  • You must complete the Vacancy Announcement Questionnaire in USAjobs in order to be considered for this position.


Qualifications

** As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement. **
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To qualify for this position at the GS-12 grade level, you must have one year of specialized experience equivalent to the GS-11 grade level obtained in the public sector. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.) Examples of specialized experience include such duties as: providing administrative support for a division; managing multiple programs; preparing and/or reviewing written correspondence; coordinating, analyzing, and evaluating administrative duties; preparing briefings, agendas, presentations, and other high-level documents in support of assigned projects; developing and maintaining professional relationships with internal staff, leadership, stakeholders and customers; and knowledge of administrative practices, methods, and techniques to provide liaison services for procurement and contracting, supplies, property and office moves.

OR


To qualify for this position at the GS-12 grade level, you must have one year of specialized experience equivalent to the GS-11 grade level obtained in the public sector. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.) Examples of specialized experience include such duties as:
  • Assisting in the development of the Division's administrative and personnel policies or procedures;
  • Performing personnel functions such as staffing, recruitment, and placement;
  • Reviewing and analyzing data needed to forecast funding for assigned budgets of an organization; AND
  • Assisting in reviewing and evaluating administrative and financial programs and procedures to identify weaknesses or deficiencies and recommend solutions.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade level (or equivalent).

Education

There are no education requirements for this position at this grade level.

Additional information

The Career Transition Assistance Plan ( CTAP )/Interagency Career Transition Assistance Plan ( ICTAP ): The CTAP/ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for CTAP/ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP/ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility or a copy of your separation personnel action form. Additional information about CTAP/ICTAP eligibility is at: http://www.opm.gov/ctap/index.asp .

Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.

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