HVAC Systems Purchasing & Inventory Control Coordinator

University Of Maryland
College Park, MD
Nov 16, 2021
Nov 28, 2021
Full Time
Position Number: 101770 Title: Coordinator Functional Title: HVAC Systems Purchasing & Inventory Control Coordinator Category Status: 33-Exempt Regular Applicant Search Category: Staff University Authorized FTE: 1.000 Unit: VPA-FM-O Campus/College Information: Founded in 1856, University of Maryland, College Park is the state's flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, DC, and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world. Background Checks Offers of employment are contingent on completion of a background check. A prior criminal conviction or convictions will not automatically disqualify a finalist from employment in the position. Vaccine Protocol The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland ( USM ) recently announced that students, faculty, and staff on USM campuses this fall, including UMD , are required to be vaccinated against COVID . As a prospective and/or a new employee at UMD , you will be required to comply with the University's vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded. Position Summary/Purpose of Position: Under general supervision the incumbent oversees purchasing, procurement and logistics support for the HVAC division of Operations and Maintenance, which consists of twelve (12) separate functional units/zones and has $85,000 in Supplies and Materials budgets and approximately $5.7 Million in facilities renewal and project funds. This position manages the request, receipt, disbursement, inventory, storage and/or loan of equipment and supplies purchased, most of which are used in satellite locations throughout campus. The incumbent in this position reviews and processes requests, participates in preparation of bid specification documents and bid evaluations; assists in asset management data entry and inventory maintenance. The incumbent manages the Refrigerant Compliance Management ( RCM ) computerized refrigerant tracking system for the College Park campus. The incumbent is responsible for the biannual exchange, testing, distribution and documentation, of electrical safety gloves. The incumbent in this position will also oversee the proper application of University system and Facilities Management procurement rules and regulations for purchasing within HVAC Systems and will maintain a Visa credit card account. Minimum Qualifications: EDUCATION : Bachelor's degree or High School with an equivalent combination of education and/or experience. EXPERIENCE : Bachelor's degree and a minimum of six (6) years', ten (10) years' without a Bachelor's degree, experience in researching and procuring commercial/residential HVAC /electrical/plumbing tools, supplies, and equipment. KNOWLEDGE , SKILLS , & EXPERIENCE :Incumbent must possess the following knowledge, skills, and abilities: General knowledge of HVAC systems and a wide variety of specialty areas such as fume hoods, pumps, temperature controls, and low-pressure steam repairs. Knowledge of the tools, materials, and equipment used in the HVAC /electrical/plumbing industries. Knowledge of OSHA and MOSH regulations related to the HVAC trade as well as general knowledge of electrical code. Ability to negotiate prices for goods and services with vendors and contractors. Ability to serve as a liaison between skilled tradespersons, management, and other working units of the organization. Ability to use computer keyboard and standard office computer applications; must be proficient in Word, Excel, Power Point, SharePoint and other office applications including Google e-mail and calendaring; ability to operate office equipment ie copier and telephone. Skill in planning work and in organizing and executing multiple assignments under specific time constraints. Attention to detail a must. Ability to understand and interpret University policies and procedures in the areas of finance and purchasing. Ability to communicate effectively orally and in writing. Ability to work independently or as part of a team. Preferences: Experience in the commercial/residential HVAC trade.Universal CFC Certification.Experience in utilizing, work management and procurement systems in a University setting; experience with state government procurement policies and practices. Experience with Kuali and Shell Shop eProcurement systems and FMS /Tririga work management system and knowledge of Refrigerant Compliance Monitoring software.Additional Certifications: Duties may require the incumbent to travel across campus to project sites, meetings, and to make site visits to facilities. IF the incumbent drives a State vehicle, s/he must possess a valid Maryland Class C Driver's license or equivalent with fewer than 6 points.Additional Information: For full and best consideration, please submit a cover letter, resume and list of three (3) professional references by September 24, 2021.The hiring salary range is $70,678-$85,000.Facilities Management (FM) supports the University of Maryland in its mission of achieving excellence as the State's primary center of research and graduate education and the institution of choice for undergraduate students of exceptional ability and promise. We are responsible for the physical campus - its academic, research and administrative spaces, the building infrastructure, and the surrounding landscape. Our workforce of about 800 employees brings a rich diversity of backgrounds, talents and skills to the management of this complex environment. We serve the campus community twenty-four hours a day, seven days a week, 365 days per year.Job Risks Not Applicable to This Position Physical Demands Work is performed in an office environment however; incumbent may be required to visit satellite HVAC unit work areas that may be located in a trade's environment, exposing the incumbent to noise, dust, fumes and activities not normally associated with an office setting. Incumbent will be required to walk to various areas of the large multi-use building where the HVAC Administration Office is located. Position is not physically demanding but may be mentally taxing, requiring incumbent to move rapidly and easily from one assignment to another.Incumbent may be required to attend seminars and/or conferences; and may need to walk or drive a vehicle to attend meetings, training, etc. on campus. Posting Date: 08/27/2021 Closing Date: Open Until Filled Yes Best Consideration Date 09/24/2021 Diversity Statement: The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.by Jobble