Secretary (OA)

1 day left

Employer
USAJobs
Location
Aberdeen Proving Ground, Maryland
Posted
Nov 25, 2021
Closes
Dec 03, 2021
Function
Administrative
Hours
Full Time
Duties

  • Serve as Secretary to staff members of the command team.
  • Maintain multiple executive leader calendars exercising exclusive control over appointments and meetings.
  • Compose and type correspondence and memoranda of general and non-technical nature.
  • Receive and screen telephone calls and visitors with tact, diplomacy, and judgment in accordance with policies, operations, and programs of the command suite.
  • Ensure the highest level of decorum and professionalism both within and outside the organization.
  • Effectively enhances the ability of the office to support overall mission requirements utilizing various office automation equipment and software.
  • Devise and install office procedures and practices necessary for accomplishment of the program mission.
  • Perform administrative support duties to support mission requirements.
  • Plan, organize, and execute outgoing communication ensuring proper format, forms, grammar, and typographical accuracy.
  • This position requires a qualified typist.


Requirements

Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • Pursuant to EO 14043, all Federal employees, regardless of duty location or work arrangement, must be fully vaccinated for COVID-19 by November 22, 2021, or before entrance on duty if after November 22, subject to exceptions as required by law.
  • If selected, the agency will provide information regarding what documentation is needed and how to request any legally required exceptions from this requirement.
  • Proof of vaccination will be required. To ensure compliance with this mandate, review the vaccination requirements, to include timelines for receiving required doses, at the following: https://www.saferfederalworkforce.gov/faq/vaccinations/
  • Must be able to obtain and maintain a Secret Security Clearance.
  • Appointment to this position is subject to a two year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315. While probationary the incumbent can be terminated with limited appeal rights.


Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
  • Current Department of Army Civilian Employees
  • Current Term United States Army Medical Research and Development Command Employee
  • Interagency Career Transition Assistance Plan
  • Land Management Workforce Flexibility Act
  • Military Spouses, under Executive Order (E.O.) 13473
  • Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
  • Veterans Employment Opportunity Act (VEOA) of 1998


USAMRICD is participating in an alternative personnel system known as the Personnel Demonstration Project (PDP). The DK-03 payband is equivalent to the GS-09 step 1 to GS-10 step 10 level. In keeping with the Demonstration pay fixing policies, employees earning a salary that falls within this payband equivalent, may not receive an immediate pay increase (promotion) if appointed to this position. Future pay increases within the payband will be accomplished through the pay for performance management system.

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

MINIMUM QUALIFICATIONS:

Specialized Experience : One year of specialized experience which includes:

1) Experience providing executive level administration support to an office, such as directing visitors and callers to appropriate staff member;

2) Experience utilizing office automation tools to prepare, edit and/or format correspondence and reports; AND

3) Experience maintaining calendars of others such as scheduling appointments, meetings, and travel arrangements.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (DK-02/GS-08).

Proficiency Required : This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.

You will be evaluated on the basis of your level of competency in the following areas:
  • Clerical
  • Computer Skills
  • Customer Service (Clerical/Technical)
  • Writing


Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone-no substitution of education for experience is permitted.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • Two year trial/probationary period may be required.
  • Extended Probationary Period The length of the probationary period for the General Support (DK) Occupational family will be two years.
  • Direct deposit of pay is required.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • This is a Career Program (CP) 51 - General Administration and Management position.
  • You may claim military spouse preference (MSP).
  • If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration.
  • Multiple positions may be filled from this announcement.
  • Salary includes applicable locality pay or Local Market Supplement.
  • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
  • This position requires a Secret security clearance.
  • This position is eligible for situational telework only, including emergency and OPM prescribed "Unscheduled Telework."
  • Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement within a designated time frame identified by the organization. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agency's telework policy.


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