Records & Information Management Specialist

Washington, D.C
Nov 25, 2021
Dec 01, 2021
Full Time

As a Records & Information Management Specialist, you will:
  • Evaluates and analyzes existing records management practices and policies and proposes changes to increase efficiency, effectiveness and compliance with applicable laws, regulations, and policies. Evaluates alternatives for records storage.
  • Analyzes long-term growth needs and develops strategies to accommodate growth. Establishes and administers centralized control systems for electronic and paper records. Monitors records destruction lists submitted by Office departments and contractors to ensure compliance.
  • Identify program-specific records and ensures they are listed on a National Archives and Records System (NARA)-approved records disposition schedule; identifies vital records; ensures recordkeeping requirements are established and kept current; ensures personnel with records management responsibilities receive appropriate records management training;
  • Ensure departing Federal and contractor employees identify and transfer any records in their custody to an appropriate custodian; either the Records Management Coordinator (RMC) or the person assuming responsibility for the work; ensures permanent records are preserved and temporary records are retired, transferred, or destroyed promptly according to NARA-approved records disposition schedules.
  • Ensure paper recordkeeping requirements are maintained and kept current. Develop and maintains the OAM system for electronic/paper copies of documents released to the public.
  • Provide weekly status report to OAM Management on pending requests. Participates in meetings, trainings, seminars, and other activities to improve FOIA program.


Conditions of Employment

  • Subject to Random Drug Testing
  • Must pass a pre-employment drug test.
  • Favorable suitability determination required.
  • Financial Disclosure is required.
  • Must be able to obtain/maintain a Q level Security Clearance.
  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must abide by Selective Service registration requirements.
  • Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
  • As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021, or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
  • A one year probationary period may be required.
  • Must be able to obtain certification in the DOE's Technical Qualification Program (TQP) within 18 months of start date. This position is covered by the Technical Qualification Program (TQP), which requires the incumbent to acquire and demonstrate competencies identified in the TQP Functional Area Qualification and Field Office specific standards and requires certification of the competencies by NNSA supervision and TQP qualifying officials.



A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower NNSA Demonstration Project pay band or GS grade level in the Federal service, i.e., NQ-01 or GS-07. Specialized experience for this position is defined as: Experience administering records management programs to develop and refine a records management plan consistent with the Federal Records Act and its implementing regulations as well as Departmental records policies.
Examples of Specialized Experience Include:
1. Evaluate and analyze existing records management practices and policies and proposes changes
2. Provide records management consultative services to federal and contractor staff regarding records management services, requirements, and options, including training.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

You must meet all qualifications and eligibility requirements by the closing date ( 11/30/2021) of this announcement.


If using education to qualify for this position, the applicant must possess:
master's or equivalent graduate degree;
2 full years of progressively higher level graduate education leading to such a degree;
LL.B. or J.D., if related

Additional information

    The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  • Many positions require successful completion of a background investigation.
  • All males born after December 31,1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
EEO Policy: Click HERE.
Reasonable Accommodation Policy: Click HERE.
Veterans Information: Click HERE.
Telework: Click HERE.
Selective Service Registration: Click HERE.
Information about the NNSA Demonstration project can be found by clicking HERE.

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