Duties

CSO is seeking a self-motivated Staff Assistant to provide a full range of high-level administrative, business, and communications support for all staff and programs in the office. The incumbent will report directly to the Chief, Business Support Division and is responsible for providing administrative and technical support for CSO. The ideal candidate must have extensive experience working with and using the various software applications utilized in an Office 365 environment (e.g., Microsoft Word, Excel, Power Point, and Share Point) to compile correspondence, reports, tables, charts, and graphs, as well as presentation materials.

The duties of this position include, but are not limited to:

Providing highly specialized administrative and technical support work for the entire CSO, such as correspondence and documentation preparation, coordination, and tracking; scheduling, coordinating logistics, and setup of meetings; travel planning and voucher processing; timekeeping functions; and performing reception duties.

Creating and maintaining systems, processes, and policies for administration functions within CSO.

Collecting, assembling, and summarizing information for use by the Chief and other management within CSO.

Preparing, proofing, and formatting correspondence, reports, meeting minutes, and other documents in accordance with AO policies and procedures. Correspondence may include sensitive information.

Reviewing incoming mail, email, and other documents/correspondence, and ensuring proper routing to Chief or other CSO staff.

Answering CSO's main telephone line and providing direct customer service or routing to other staff for action.

Maintaining various office-wide calendars in an electronic format, including staff work schedules and meetings; submitting relevant events to the AO-wide events calendar.

Organizing and maintaining electronic and paper office files.

Maintaining office supplies inventory; placing and expediting orders for supplies; verifying receipt of supplies.

Performing special projects/tasks, as needed.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

AO employees are required to attest to their vaccination status. New employees are required to complete a Certification of Vaccination Form. The information provided on the form will be treated as confidential information and will be managed by the AO Human Resources Office.

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .

All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience, knowledge, and understanding of administrative and office management techniques, management principles and practices; providing high-level administrative assistance to executive managers; and extensive experience working with and using the various software applications utilized in an Office 365 environment (e.g., Microsoft Word, Excel, Power Point, and Share Point).

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.