Facilities Assistant (administrative Assistant Iii)

Fairfax, Virginia
$39,663.31 - $66,105.10 Annually
Nov 25, 2021
Dec 04, 2021
Full Time
Job Announcement

Under direction of the Library Administrative Services Division Director, this position provides support services to the Facilities Department. Assists with the logistics and coordination of customer focused services. Inputs, manipulates, and retrieves project information using databases and spreadsheets. Responds to informational and procedural requests from staff and the public. Travel to various library branch locations throughout Fairfax County to serve as point of contact with vendors and contractors, and attend meetings. Performs other duties as may be assigned to further the goals and objectives of Fairfax County Public Library (FCPL).

Note: The assigned functional areas of this position are general administrative support and/or library support.

This job announcement may be used to fill future vacancies.

The selected applicant's starting hourly rate will be in the minimum to midpoint range ($39,663.31 - $52,883.58) of the advertised compensation range. Are you willing and able to accept a potential salary offer within the aforementioned range if selected for the position? (Note: Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.)

Schedule: Scheduling flexibility is imperative. Occasional overtime may be required.

To learn more about a career with Fairfax County Public Library, watch our video " Library Staff Share Why They Love Working at the Library "

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties
Uses spreadsheets or databases to organize information and produce standard reports;

Scheduling & Coordinating for Others
Maintains calendar(s);
Schedules meetings;
Makes and cancels appointments;
Schedules rooms for classes, meetings, conferences, etc.;

Composes routine correspondence on behalf of the executive/work unit head.

Office Management
Provides administrative support and implements procedures;
May supervise others;
Trains and orients new employees;
Provides and explains relevant policies and procedures.

General Administrative
Composes routine correspondence on behalf of the executive/work unit head.

Receptionist/Public Contact
Explains departmental policy/procedure but does not interpret them;
Responds to inquiries that require referencing a variety of sources and utilizing
knowledge of the department/county operations.

Word Processing/Typing
Keys/types complex documents (e.g., technical);
Proofs spelling and grammar;
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;
Compiles reports from edited drafts;
Uses macros and templates developed by others.

Information Systems/Software
Performs data entry with some knowledge of department/work unit/program;
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.

Compiles routine factual/numerical reports using readily available information.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
Basic skills in the use of Microsoft Word.

Math Skills
Basic math skills.

PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.

Ability to write simple documents.

Information Abilities
Ability to process and integrate complex data.

Interpersonal Abilities
Ability to establish and maintain effecti ve working relationships with both external and internal contacts.

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Valid driver's license.

The appointee to the position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

Experience providing customer service and administrative support. Demonstrated technical proficiency and experience using MS Office Suite applications (i.e. MS Word, Excel, PowerPoint, and Outlook). Experience drafting and generating reports using a variety of software applications, online tools and databases. Ability to multitask and work in deadline driven environments. Must be detail-oriented, flexible, and adaptable; experienced working in a team environment. Possess strong communication skills, both oral and written.

Ability to travel to various library branch locations throughout Fairfax County to serve as point of contact with vendors and contractors, and attend meetings. Ability to drive a personal or county vehicle. Ability to input, access, and retrieve information from a computer. Ability to lift up to 15 pounds. All duties performed with or without reasonable accommodations.

Panel interview and may include written and/or oralexercises.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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