Purchasing Agent

Employer
USAJobs
Location
Washington, D.C
Posted
Nov 24, 2021
Closes
Nov 30, 2021
Hours
Full Time
Duties

The individual selected for this position will:
  • Perform all phases of procurement from receipt of purchase request through final delivery, including verification of delivery and correctness of purchases. Reconcile credit card accounts monthly and resolve problems to balance account.
  • Develop Request for Quotation (RFQ) packages that include all necessary clauses, terms, and conditions.
  • Screen and review purchasing requests for completeness and accuracy, ensuring available funds.
  • Determine the appropriate purchase method and the availability of mandatory sources.
  • Use applicable regulations to determine extent of competition required. Develops evaluation criteria for selecting the awardees.
  • Evaluate quotes received in accordance with criteria; determine price reasonableness for items not recently or previously purchased; and select the vendor, negotiating price with sole-source vendors. Resolve problems; prepare all required documentation, including justification for not recommending the lowest bidder; and recommend award to the Contracting Officer. Document modifications to original agreements and maintain all required documentation.
  • Prepare purchase orders and initiate modifications to original terms for substitutions of products/services, price changes, and delivery date changes.
  • Monitor and coordinate the entire purchasing process while keeping the customer informed. Reconcile credit card accounts on a monthly basis, resolve discrepancies and close out contracts.
  • Use FMS & Maximo operating systems. Produce a variety and reports and create specialized databases.


Requirements

Conditions of Employment


  • A citizen of the United States;
  • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
  • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
  • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
  • You must be able to pass a drug test and background check.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications .

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-08 grade level must have at least 52 weeks of specialized experience equivalent to the GS-07 grade level in the Federal service.

Specialized experience for this position includes the following:
  • Utilizing purchasing regulations, methods, procedures and business practices to make purchases involving specialized and commercial items and services.
  • Utilizing automated systems to process purchases.
  • Participating in research and analysis of data to identify market trends and buying habits.
  • Preparing, negotiating and establishing blanket purchase agreements.
  • Negotiating, awarding and administering small purchases that involve the use of instruments that are not firm fixed price.
  • Administering small purchases that require extensive monitoring and oversight.


Education

There is no educational requirement for this position.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6 .

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

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