Admin Assistant for Virtual Meetings

Employer
Westat
Location
Rockville , MD
Posted
Nov 23, 2021
Closes
Dec 10, 2021
Function
Administrative
Industry
Research
Hours
Full Time
Westat has an immediate opening for an hourly admin assistant to provide logistical and technical support for virtual meetings. 
 Responsibilities
  • Meetings
    •  Create, schedule, and host Zoom meetings in collaboration with the client and client partners
      • Coordinate with clients and partners to schedule meetings
      • Solicit input for and format meeting agendas
      • Start webinar/meeting, manage participants and panelists, share and advance slides, troubleshoot/provide technical assistance to participants, etc.
      • Create and manage polls/surveys
      • Create and manage breakout rooms
      • Communicate with clients and panelists during the webinar/meeting
      • Capture meeting notes and action items
    • Create post-webinar/meeting reports (attendance, Q&A, polls & surveys)
      • Download recordings, chat, and transcript
      • Assist with follow-up communications with panelist and participants
  • Other Support
    • Maintain a shared Google Drive space in collaboration with other clients and partners
    • Support logistics for in-person meetings/conferences (e.g., shipping, exhibiting, etc.)
    • Maintain spreadsheets and calendars for various projects 
    • Create and manage general business correspondence (emails, letters, etc.)
    • Other support duties as assigned

Required Qualifications
  • Knowledge of and experience using webinar/meeting platforms (Teams, Zoom, other)
  • Knowledge of and experience using Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • High school diploma and 3+ years of experience in an executive administrative support position
  • Must have excellent attention to detail
  • Must be able to communicate in an effective and professional manner both orally and in writing

 Preferred Qualifications
  • Knowledge of and experience using Smartsheet

These assignments are temporary hourly positions. Benefits are based on hours worked and tenure. Any offer of employment may be contingent upon receipt of acceptable results from a post-offer background screening, if required for the position, based on the specific position which may include, for example, identity verification, employment history, or criminal records history. 

Protecting the health and safety of our employees and survey participants is a top priority for Westat. As a federal government contractor, Westat will require Westat staff, regardless of work location, to provide proof that they are fully vaccinated against COVID-19 upon hire or prior to January 4, 2022, whichever is later, and to follow all safety protocols, subject to approved accommodations under applicable law.

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.

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