Administrative Assistant Ii

Location
Fairfax, Virginia
Salary
$36,133.55 - $60,223.28 Annually
Posted
Nov 20, 2021
Closes
Nov 27, 2021
Ref
21-02483
Function
Administrative
Hours
Full Time
Job Announcement

Enters defendants' data and assigns cases to court appointed counsel in an accurate and timely manner. Copies, compiles and disseminates case files efficiently. Effectively organizes work to ensure that case papers are easily tracked and located. Regularly reviews case work for errors and makes corrections to ensure accuracy. Recognizes priorities and meets established deadlines set by the Court. Is knowledgeable and follows established procedures in accessing and utilizing the Court's automated systems. Provides assistance to court interpreters as needed. As the authorized court official, responsible for reviewing, processing and signing all interpreter paperwork and ensures that all such documents are complete and accurate prior to authorization. Assists in the training of staff; explains departmental policy/procedures.

Note:
The assigned functional areas of the position are general administrative support, court services, legal services, and customer service.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

PREFERRED QUALIFICATIONS:
  • At least one year of experience providing administrative support; experience working in a court or legal environment, a plus.
  • Demonstrated experience answering multiple phone lines and assisting the public.
  • Demonstrated experience performing data entry.
  • Proficient in the use of Microsoft Office Suite software, especially Word and Excel.

NECESSARY SPECIAL REQUIREMENTS:
  • The appointee to the position must satisfactorily complete a criminal background check.
  • All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, visual acuity is required to read data on computer monitor; incumbent must be able to operate keyboard driven equipment. Employee may be required to lift up to 15 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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