Assistant Director II of Procurement and General Services

Location
Alexandria, Virginia
Posted
Nov 19, 2021
Closes
Dec 24, 2021
Ref
2459
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description

The Assistant Director II serves as an integral part of the Procurement Team, assisting in supporting and overseeing the Department, including the management and oversight of Procurement policies, processes, and staff. They also share responsibility for the management and support of the Department's various internal and external stakeholders, customers, contractors, and vendors.

This position reports to Director II - Procurement and General Services.

Qualifications

Education: Bachelor's degree required. Master's Degree preferred.

Certifications & Licenses: Virginia Contracting Officer (VCO) desirable, or Virginia Contracting Associate (VCA), or the ability to obtain one within two years of hire required. Other Procurement certifications may be considered. A Valid Virginia Driver's license is also required.

Experience: Business, procurement, acquisition, or contracting background (e.g. public buyer, contract administrator, or procurement lead) preferred. Previous experience working with K-12 or local government (buyer or seller's side) required. Experience managing people, multiple workloads (completing procurement activities as well as overseeing the work of others), and the ability to prioritize is a must.

Key Competencies
  • Strong knowledge of Virginia Public Procurement Act (VPPA) regulations and federal laws.
  • Strong strategic thinking and problem-solving skills
  • Exceptional internal and external customer service skills.
  • Strong written, oral, and individual or group presentation skills.
  • Proficient with MS Office products and MS Word redlining features.
  • Construction contract (GC, Design/Build, CMR) and/or Capital Improvement Project experience is highly desirable
  • Proficiency in Procurement ERP systems, or the ability to learn, is highly desirable
  • Proficiency in the MUNIS Financial System is desirable, but not required

Essential Functions
  • Manage all aspects of the Purchasing process, including construction, professional services, term contracts, and service agreements
  • Ownership of the procurement (RFP/Bid) process from pre-acquisition strategy through contract award
  • Award, administer, and manage contracts in accordance with the VPPA, School Board Policy, and ACPS' Procurement Manual
  • Oversee and manage the workload and procurement functions of the Buyers and Contracts Specialist, while being responsible for the execution and management of your individual workload
  • Oversee the procurement of Professional and Construction Services and more complex procurements, as assigned
  • Confer with departments to determine purchasing needs. Support vendor qualifications, cost price analysis, and contract negotiations
  • Develop and maintain the Procurement Department's terms and conditions and templates
  • Attend and manage Pre-Bid and Pre-Proposal Conferences
  • Assist the Director with monitoring the budget; participate in the development of the department budget
  • Attend closed session School Board sessions, when needed, to discuss matters of contracts
  • Assist in the selection, training, and evaluation of Procurement staff
  • Assist and train Procurement staff and ACPS decentralized users on procurement policies and procedures

Clearances:
  • Criminal Justice Fingerprint/CPS Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$91,704.00 - $141,974.40 / Administrator SAS-10
Shift Type:
Full-Time

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