Human Resources Manager II

Location
Alexandria, VA
Salary
$72,528.30 - $119,218.09 Annually
Posted
Nov 19, 2021
Closes
Dec 03, 2021
Ref
2022-00126
Function
Human Resources
Hours
Full Time
Human Resources Manager II

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.4 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter of the City's square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Human Resources Manager II position.

An Overview
The Alexandria Sheriff’s Office is seeking a highly qualified Human Resources Manager II who will be vital to the Office’s personnel management efforts. The Human Resources Manager II oversees the Human Resources Section of the Alexandria Sheriff’s Office and is responsible for numerous Office functions to include directing and managing the recruitment, selection and promotional processes for the Office. The incumbent in this position directs the filling of vacancies, prepares requisition packages, interviews applicants, trains others in structured interviewing techniques, and assures compliance with City, State and Federal rules and regulations pertaining to equal employment opportunity (EEO) and disability accommodation (ADA). The Human Resources Manager II provides advice, guidance, and direction to Office managers on employee performance issues, including disciplinary actions. The Human Resources Manager II directs the Office’s payroll, leave and attendance record-keeping and processing functions. The Human Resources Manager II is also responsible for organizing new deputy training, ensuring all Virginia Department of Criminal Justice Services mandated training is completed and provided to all sworn law enforcement employees, and managing employee wellness with peer support and resiliency programs.

This Section consists of the following units:
Human Resources - This unit consists of 4 full time staff members, a Human Resources Manager I, Recruitment and Background deputy, Executive Assistant to the Sheriff, and a Human Resources Technician II. This unit performs or coordinates the Offices' safety/workman's compensation programs/policies, all recruiting efforts for sworn and civilian positions, and all internal promotional processes. The Office is responsible for all payroll functions for the department to include overtime, leave, performance evaluations, new employees, and separations.

Training Unit - This unit consists of 5 full time staff members, a Training Unit sergeant, Training deputy, Training Coordinator, and two deputies assigned to the Northern Virginia Criminal Justice Training Academy (NVCTJA). The training unit is responsible for the oversight and management of Pre-Academy training at the Alexandria Sheriff’s Office, recruit deputies at the Northern Virginia Criminal Justice Training Academy during basic training, and the Field Training and Evaluation Program. All in-service training for employees that is mandated by DCJS and Office policy. In addition, the Unit supervises our instructor staff assigned to the Academy.

What You Should Bring
A proven track record of proactive leadership in recruiting at all employment levels, including formulating strategic recruiting objectives, plans and programs. Developing creative recruitment solutions tailored to the specific requirements of the organization. Expertise in applicant tracking and human resources information systems. Experience in employee training and education. Considerable knowledge of Federal, State, City and Office FLSA policies, Virginia workers' compensation laws, Federal FMLA procedures, administrative regulations, and personnel procedures. Has the ability to interpret and apply labor law, EEO/AAP, recruitment and benefits policies and practices. Possess skills in decision making and resolutions of problems that allows for the resolution of issues effectively and efficiently. Can meet deadlines, effectively present ideas, and recommendations clearly, both verbally and in writing. Is adept in managing sensitive information, counseling, and advising all levels of employees on human resources policies and procedures. Have the capability to accomplish assigned responsibilities with a minimum of supervision and apply technical knowledge to a variety of circumstances. The aptitude to prepare clear and concise reports.

The Opportunity
  • Prepares and oversees the preparation of personnel requisitions, interview questions/answers, and selection procedures to assure compliance with standards;
  • Develops and administers the sworn promotional processes in cooperation with the Human Resources Department;
  • Supervises the completion of the Office payroll which includes attendance and leave, overtime, Personnel Action Forms (PAFs) and employee evaluation form processing;
  • Oversees the Sheriff’s Office training function, including meeting mandatory standards in the classroom and firearms training;
  • Ensures departmental compliance with policies and procedures of the City and the Sheriff's Office;
  • Oversees the workers' compensation process within the Sheriff's Office;
  • Supervises the maintenance of various confidential files such as personnel, polygraph, psychological assessment and psychological or medical fitness for duty evaluations;
  • Completes special projects as assigned by the Chief Deputy/Administrative Services;
  • Develops structured interviews to fill civilian vacancies including requisitioning, interviewing, completing background investigations, scheduling polygraphs and completing selection reports;
  • Conducts research into personnel related issues, prepares reports and makes policy recommendations; Prepares correspondence and responds to personnel and training related inquiries; Conducts and attends meetings as a Section, Bureau, and Departmental representative;
  • Directs planning and inspection, research, and data analysis of operations and establishes/revises management methods and procedures to improve workflow, simplify reporting procedures, reduce costs and meet professional accrediting standards and legal requirements;
  • Performs or supervises a variety of personnel functions such as recruiting, screening and evaluation, background investigations, counseling employees, and conducting exit interviews;
  • Provides supervision to Administrative Division staff, reviews work, and evaluates performance;
  • Reviews all personnel actions to ensure procedures are followed and records properly maintained;
  • Prepares and implements selection plans for filling Office vacancies;
  • Initiates and coordinates internal mandated employee training programs;
  • Advises staff on and processes applications for available training;
  • Serves as Office representative, counsel and/or hearing officer in disciplinary actions or other legal matters; Attends conferences and seminars on all phases of Sheriff administration in order to keep abreast of developments in the field; Directs and supervises personnel, material, and facility resource management operations;
  • Conducts and attends meetings with the Sheriff, Office staff, City Manager's Office staff, and with citizens and citizen groups;
  • Conducts research, develops, and implements policies and procedures to improve/modify operations;
  • Performs related work as required.
About the Department The Alexandria Sheriff's Office is responsible for the operation of the William G. Truesdale Adult Detention Center, courthouse and courtroom security, service of all court legal documents, execution of court orders, transportation of prisoners, execution of arrest warrants, and general public safety and law enforcement. All powers, responsibilities and duties of the Alexandria Sheriff's Office derive from common law, the Virginia Constitution, the Code of Virginia and the Alexandria Charter.

The Alexandria Sheriff's Office is a highly professional organization with 209 sworn and civilian personnel. The Office is nationally accredited by the Commission on Accreditation for Law Enforcement Agencies, Commission on Accreditation for Corrections, and the National Commission on Correctional Health Care. The Office has been honored by the National Sheriff's Association with the prestigious "Triple Crown Award" for achieving these national accreditations. The Office is also Virginia State certified by the Department of Criminal Justice Services and the Department of Corrections.

Minimum & Additional Requirements

Four-Year College Degree, including multiple/extensive course work and training in human resources, employment law, recruitment regulations and practices, EEO/FMLA & ADA, and other functional HR areas. Five years professional Human Resources experience at the level of a Human Resources Analyst or Senior Human Resources Analyst, with responsibilities which involved the administration of one or more programs in the human resources functional areas of employee relations, training and development, classification and compensation, benefits and records, or employment and testing. Experience developing and writing policies and procedures and complex related reports; experience with budgeting and contracts; providing professional support and guidance to line and departmental managers, and at least two years of supervisory experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

Master's Degree in Human Resources Management, Organizational Development, Psychology, Public of Business Administration or related field. PHR , SPHR or other certification in public human resources profession. Five years of supervisory experience, with proven ability to effectively lead a team of recruiting professionals, and provide training and staff development in a diverse and complex organization. Experience collaborating with senior and executive level managers, capable of establishing key relationships to develop rapport and ability to establish a high degree of trust among all levels of the organization. Contracts management experience. Experience with complex projects related to Human Resources.

Notes

This class specification provides a generalized representation of positions in this class. It is not intended to reflect essential functions pursuant to ADA, nor is it intended to list every specific function and task of this class title. A job class may also have a medical standard associated with specific physical or mental requirements that must be met.

This position requires the successful completion of a background investigation, which will include, a search for any criminal history, credit report, a polygraph exam and a drug screen.

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