Administrative and Program Specialist

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Nov 18, 2021
Closes
Dec 09, 2021
Ref
STF10654
Industry
Education
Hours
Full Time
Administrative and Program Specialist


George Mason University's Office of Faculty Affairs and Development is seeking an enthusiastic, customer-focused, and detail-oriented Administrative and Program Specialist to support the Vice Provost for Faculty Affairs and Development.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity. We are home to one of the country's most diverse student populations - the most diverse in the Commonwealth of Virginia - and pride ourselves on being one of the few institutions that has equally high graduation rates for students of all backgrounds. Having a diverse faculty and staff is an important strategic focus for Mason and we strongly encourage candidates to apply who will enrich Mason's academically and culturally inclusive environment.

About the Department:


The mission of Faculty Affairs and Development is to promote faculty success, equity, and well-being by providing career enrichment and recognition, and implementing research-based policies, practices, and resources for Mason faculty of all career stages, roles, appointment types, and social/group identities. Our core values include serving with integrity and transparency; promoting equity and a sense of belonging; acting with intentionality; embracing a collaborative and creative mindset; persevering in the face of challenges; and seeing the potential in people, programs, and ourselves. The office is committed to developing an enriching and collaborative environment in which faculty members are supported to grow intellectually and professionally.

Responsibilities:

This position will report to the Vice Provost for Faculty Affairs and Development. The incumbent's primary duties entail a diverse range of administrative office support and program responsibilities including, but not limited to:

  • Managing the schedule/calendar (meetings, events, travel and office time) for the Vice Provost for Faculty Affairs and Development;
  • Providing high-quality general administrative support to Faculty Affairs and Development;
  • Overseeing and managing communications and support (electronic, paper, and web-based) for initiatives, events, awards processes, various university committees/task forces, and collaborative projects;
  • Providing coordination, support, and oversight for events and special projects (e.g., new faculty orientations, community forums or town halls for university-wide working groups, other programs, etc.);
  • Performing routine office management (e.g., answering phones and directing queries, managing electronic communication, managing files and databases, and maintaining confidential files);
  • Providing support for new hires, including oversight of searches (e.g., communications, coordinating candidate schedules, travel) and onboarding;
  • Purchasing according to university guidelines, overseeing P-card management, and processing faculty special payments and HR recognition; and
  • Working in collaboration with other administrative staff at Mason to support key initiatives.


Required Qualifications:


  • A bachelor's degree, or equivalent combination of education and experience, is required;
  • Detail-oriented with the ability to manage and prioritize multiple projects simultaneously;
  • Strong written (writing and editing) and oral communication skills;
  • Proficiency in the Microsoft Office suite (e.g., Word, Excel, PowerPoint, Outlook, Access) and with using web-conferencing software (e.g., Zoom, MS Teams);
  • Experience with website management (e.g., WordPress, Drupal, and/or html);
  • Experience communicating and interacting with constituents across levels of an organization;
  • Experience with calendar management; and
  • Ability to work independently, take initiative, and collaborate in a strong team environment.


Successful applicants will have demonstrated abilities to exercise independent judgement, take initiative, and exhibit curiosity and a willingness to learn. Experience working in a fast-paced office setting will be an asset.

Preferred Qualifications:


  • Knowledge of Blackboard, MS Teams, and/or other collaborative working tools;
  • Design experience (e.g., brochures, programs, and other materials) using Adobe suite a plus; and
  • Experience in a higher education setting.


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For full consideration, applicants must apply for position number 02774Z at http://jobs.gmu.edu/ ; please complete and submit the online application; and upload a cover letter, resume, writing sample; and a list of three professional references with contact information.
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Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .
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George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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