Gifts and Records Assistant

7 days left

Fairfax, VA
Commensurate with education and experience.
Nov 03, 2021
Dec 05, 2021
Analyst, Research
Full Time
Gifts and Records Assistant

The George Mason University Advancement Department is seeking an enthusiastic and energetic Gifts and Records Assistant.

This position is focused on supporting the Associate Director of Gifts and Records Administration in helping the Gifts and Records team.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.


  • Enter and reconcile batches that are more standard in nature and don't require significant institutional knowledge;
  • Prep incoming checks, credit card gifts, to speed up the deposit and batch creation process and handle data update requests that accompany those gifts;
  • Prep web batches by doing ID searches, adding new donors to the database, and loading gifts into the web gift application;
  • Relieve, or at least assist full-time gift processors with their data assignments;
  • Run and mail receipt letter batches; and
  • Assist with data cleanup from returned mail during our holiday mailings.

Required Qualifications:

  • Understanding of database operations;
  • Advanced PC skills including data entry, word processing, online research, and email;
  • Ability to quickly learn and understand new software programs and their applications;
  • Advanced research, analytical and decision-making skills and problem-solving and experience;
  • Ability to recognize problems and offer solutions;
  • Strong interpersonal and organizational skills, flexible and detail-oriented;
  • Ability to maintain confidentiality; and
  • Ability to provide a professional presence and use of solid communication skills when working with internal and external constituents.

Preferred Qualifications:

  • Experience with Advance Database; and
  • Experience in higher education fundraising operations.

Schedule: Mon - Fri, hours can be agreed upon, but must be consistent (25 hrs/week)

**Position will start in person and will have the opportunity to do some telework depending on the projects at hand.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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