Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
Nov 03, 2021
Dec 18, 2021
Full Time
Administrative Assistant The Department of Atmospheric, Oceanic, and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst and the Academic and Administrative Specialist.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Develop and maintain effective customer service processes for front desk/reception area;Provide support for candidate searches and staff on-boarding process;In coordination with OIPS and COS assist in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors; Enter Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees;Coordinate the hiring process for wage employees by following University guidelines; Coordinate the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary onboarding information to affiliates and graduate faculty;Prepare and submit journal vouchers to move costs to appropriate accounts;Tracking/collecting materials and updating a variety of databases and lists;Maintain working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable;Work with Fiscal Services, Human Resources, OIPS and other departments as needed to complete tasks assigned;Cross-train responsibilities to always ensure effective office continuity; and Assist with web-design, website management, and social media management. Required Qualifications:Knowledge of office procedures and current technology including MS Office, Outlook and web-based applications necessary to carry out the duties of this position; Customer service, organizational and communication skills;Demonstrate the ability to work independently and in a team; and Associate degree or 5 years of experience preferred.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at! George Mason University, Where Innovation is Tradition.New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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