Gift and Records Analyst

Fairfax, VA
Commensurate with education and experience.
Nov 03, 2021
Dec 01, 2021
Full Time
Gift and Records Analyst

The George Mason University's Office of University Advancement and Alumni Relations is seeking a Gift and Records Analyst. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

Reporting to the Associate Director of Gifts and Records Administration, the Gift and Records Analyst supports the fundraising efforts of George Mason University by accurately processing each donor's contribution and by maintaining an up-to-date demographic record of alumni, parents, friends, and donors of George Mason University. The Gifts and Records Administration team works in partnership with schools, units, and divisions across the University to enhance a donor's experience throughout the life cycle of their giving.

About the Department:

The Office of Advancement and Alumni Relations is responsible for all aspects of fundraising for George Mason University which includes the successful discovery, cultivation, solicitation, and stewardship of all donors. Advancement's mission is to build strong, lifelong relationships with George Mason University's alumni and constituents, while matching their philanthropic interests with the university's aspirations and priorities. The division is committed to serving the needs of the university, our alumni, and the greater community by providing access to quality education and lifelong learning. Respect, service, integrity, collaboration, diversity, transparency, and creativity are the values that guide our work and culture.


The Gift and Records Analyst maintains the integrity of the Advancement/Foundation database. This position uses sophisticated research techniques to validate new and updated information. They use a complicated database application to enter new and updated information, as well as accounts receivables into the database, performs post-entry audits, and acts as liaison with other university departments to exchange demographic information for alumni, faculty, staff, donors, and prospective donors. This position will be cross-trained to perform the duties of co-workers as needed. The Gift and Records Analysts must be available to work during the Winter Holiday break.

Duties Include:

  • Reconciles transactions to donor instructions, bank deposits, and accounting reports;
  • Enters gift batches into Alumni & Advancement database;
  • Acts as the primary analyst for specialist gift assignments such as payroll deduction, web gifts, events, and EFTs, etc.;
  • Reviews gift batch transactions entered by coworkers for accuracy prior to the posting process;
  • Takes on assignments that focus on data updates for specialized areas of Advancement;
  • In a supporting role in coordination with Data Integrity Manager, reviews, updates, and/or enters donor demographic data from the various data sources; and
  • Reviews gift tax receipt letters for accuracy prior to mailing.

Required Qualifications:

  • High School diploma and/or the equivalent level of training or experience;
  • Understanding of database operations;
  • Advanced PC skills including data entry, word processing, online research, and email;
  • Ability to quickly learn and understand new software programs and their applications;
  • Advanced research, analytical and decision-making skills and problem-solving and experience;
  • Ability to recognize problems and offer solutions;
  • Strong interpersonal and organizational skills, flexible and detail-oriented;
  • Ability to coordinate student and wage workers' assignments;
  • Ability to maintain confidentiality; and
  • Ability to provide a professional presence and use of solid communication skills when working with internal and external constituents.

Preferred Qualifications:

  • 2 years working with data entry and retrieval, preferably using advancement software; and
  • 1 year working in a customer-oriented position - dealing with either external or internal customers.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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