Office Administrator

7 days left

Fairfax, VA
Commensurate with education and experience.
Nov 03, 2021
Dec 16, 2021
Full Time
Honors College Office Administrator

The George Mason University Honors College invites applications for the Office Administrator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Honors College:

The Honors College fosters inclusive excellence as it provides challenge and support for Mason's most highly motivated undergraduates of every background and interest. In partnerships that span the university and the region, the Honors College facilitates student access to the most exceptional opportunities for academic achievement, professional development, and public service that the university and the region have to offer.

About the Position:

The Honors College Office Administrator will manage many of the daily operations that allow the Honors College to fulfill its primary missions related to teaching, learning, and student support. This will include establishing and maintaining effective office processes, facilitating effective communication among our faculty and staff, maintaining office inventories, and coordinating expenses, and Human Resources management.


Office Administrative Duties:

  • Develop and maintain effective customer service processes for front desk/reception area and personnel;
  • Attend Honors College staff and committee meetings and participate in staff development;
  • Manage listservs, mail, voice mail, phones, and general email accounts by responding and providing general information about the Honors College;
  • Assist Director of Communications with student and alumni newsletters;
  • Update events, projects, communications, activities and deadlines on operational calendar;
  • Order supplies to maintain supply inventory;
  • Order equipment and perform annual inventory;
  • Assist instructors with book orders;
  • Coordinate student events by making room reservations and ordering food and supplies;
  • As Unit Safety Liaison, know emergency procedures and exit routes;
  • Other duties, as assigned.

Expense and HR Management

  • Process contracts and Electronic Payment Approval Forms;
  • Hire, train and supervise student workers to support Honors College staff and faculty;
  • Track expenditures and provide documentation for reconciliation as required;
  • Ensure all payments are made according to internal, University and Commonwealth policies, in a timely manner;
  • Compile reports for leadership to aid budget development, forecasting and reconciliation, as required;
  • Other duties, as assigned.

University Liaison:

  • Work with Fiscal Services, Human Resources, Facilities, ITS, Events Management, Motor Pool, Provost Office Budget Analyst Team, Book Store, and other departments as needed to complete tasks assigned.

Required Qualifications:

  • Experience with and/or commitment to collaborate in a diverse and inclusive work environment and to support a diverse and inclusive student and staff community;
  • Management skills to include making independent judgements and the ability to prioritize and manage multiple priorities;
  • Demonstrated ability to work independently and in a team;
  • Excellent customer service, organizational and communication skills;
  • Extensive knowledge of office procedures and current technology, including MS Office, Outlook, and web-based applications necessary to carry out the duties of this position.

Preferred Qualifications:

  • College degree;
  • Knowledge of University procedures, policies, and regulations;
  • Experience performing a wide variety of complex duties in a higher education setting.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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