Department of Health Administration & Policy - Communications Coordinator

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Nov 03, 2021
Closes
Dec 10, 2021
Ref
STF10592
Industry
Education
Hours
Full Time
Communications Coordinator

George Mason University's Department of Health Administration & Policy, within the College of Health and Human Services, is launching a search for a Communications Coordinator.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:


The successful applicant will work both independently and as part of team to support the academic and research mission of the department. The incumbent shall possess excellent technical, communication and interpersonal skills, have a customer satisfaction focused attitude and enjoy the challenge of working in an academic institution with a variety of internal and external stakeholders.

The essential duties of the position involve providing support related to office operations, grant development and administrative support, event and meeting management and communications.


Responsibilities:

Office Operations and Administrative Support


  • Support for department faculty through procurement, calendaring, room scheduling, travel authorizations and reimbursements, and general office administrative tasks as needed;
  • Provide customer service via telephone, email, and in person inquiries about graduate academic programs;
  • Provide support to academic program coordinators in HAP and liaison with CHHS to support graduate program recruiting events and activities;
  • Serve as the point person for Department and academic program communications and correspondence;
  • Support departmental documentation, data analysis, and record maintenance for academic support functions;
  • Schedule meetings between faculty and internal and external stakeholders;
  • Provide support services as requested for selected grant proposals related to formatting/reformatting proposal materials, tracking and problem-solving letters of support and supplemental materials, and follow-up lead faculty correspondence related to sub-contracts and external participants; and
  • Prepare correspondence and promotional program materials for academic program directors and department faculty as requested.


Event and Meeting Management


  • Plan HAP events including budget, supplies, approved caterers, and coordinate volunteers to assist with student events;
  • Assist with staffing and organizing academic, professional and recruitment meetings and other events for HAP;
  • Reserve space with University 25Live system;
  • Develop and distribute invitations internal and external entities via email, social media, event planning applications and mail;
  • Maintain daily, monthly, and annual schedule of activities for the Academic Department and its academic programs;
  • Manage event registration and meeting RSVP lists; and
  • Support and/or coordinate departmental special events and event planning, recruitment and marketing efforts with the CHHS Office of Marketing and Communications and Office of Student Affairs.


Communications


  • In collaboration with CHHS Marketing and Communications, manage HAP website updates using Drupal;
  • Manage HAP social media communication using a variety of social media applications;
  • Collaborate with CHHS Marketing and Communications personnel to prepare materials and website content consistent with Mason and CHHS brand and communication strategies;
  • Promote Department and Program events using a variety of Mason and social media sources; and
  • Support communications for routine and special departmental activities and events.


Required Qualifications:


  • Bachelor's degree in business, health administration, communications or marketing (or equivalent combination of education and experience);
  • Strong writing and oral communication skills;
  • Sound organizational skills background;
  • Ability to organize, manage and problem solve complex administrative processes;
  • Ability and/or willingness to gain proficiency in software and web-based applications such as: Office 365 calendaring, e-mail; University applications such as Banner, Patriot Web, eVA and Mason Finance Gateway, mesa-shared electronic files, Drupal;
  • Computer literacy and working knowledge of Microsoft Office applications (Word, PowerPoint, XLS Spreadsheet and Publisher), Adobe Professional Suite;
  • Ability to work independently and complete multiple tasks within tight deadlines; and
  • Demonstrated administrative support experience in an office setting, working with a variety of staff internal and external to the office/organization, in order to communicate, plan and problem solve.


Preferred Qualifications:


  • Minimum of two years administrative or office experience;
  • Experience with GMU's administrative systems and procedures; and
  • Experience working in higher education.


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For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a (1) cover letter, (2) resume, and a (3) list of three professional references with contact information. Also, please include a (4) diversity statement summarizing the extent to which you have worked with any individuals from marginalized groups in a teaching, mentorship or advisory capacity, and how you helped them identify and overcome barriers to success.
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Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .
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George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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