Academic Affairs Operations Manager

Location
Fairfax, VA
Salary
Commensurate with education and experience
Posted
Nov 03, 2021
Closes
Dec 10, 2021
Ref
STF10517
Industry
Education
Hours
Full Time
Academic Affairs Operations Manager

The George Mason University, College of Science invites applications for the position of Academic Affairs Operations Manager. The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Responsibilities:

The Operations Manager will manage and implement operations and strategic projects for the College of Science (COS) Office of Academic and Student Affairs, including direct support to the Associate Dean and leadership team. The successful candidate will support the team by monitoring budgets and expenditures, supporting K-12 and community college outreach and partnerships, global enrollment initiatives, curriculum issues, distance learning, and other projects as assigned. The incumbent will serve as the unit's operational liaison, particularly in regard to financial matters, while maintaining compliance and ensuring continuity of operations, and utilizing university information systems to generate and compile data reports.

Additional responsibilities include:

  • Supporting the development and documentation of and compliance with operational procedures for the Academic Affairs team;
  • Collaborating with the team on creating, editing, and maintaining records of grants, correspondence, presentations, proposals, Memoranda of Agreement, spreadsheets, and outreach materials;
  • Organizing and implementing Academic Affairs meetings and events with internal and external stakeholders;
  • Supporting the planning and implementation of project activities on an as-needed basis, to include delivery of on- and off-campus outreach and programming for students, faculty, community and organizational partners, and other internal and external stakeholders;
  • Supporting project evaluation by collecting and compiling formative and summative assessment data for projects and activities as needed;
  • Reviewing direct expenditures, verifying allowability, allocability, and availability of budget prior to the creation of expenditures, with most purchasing being completed by the Academic Affairs Coordinator;
  • Answering questions regarding fund and indirect org management and verifying budget availability, allowability and allocability for purchases;
  • Providing guidance on College, University, State and Federal policies related to grant management;
  • Monitoring sponsored project, E&G, Indirect and Foundation funds;
  • Reallocating direct expenditures, if needed;
  • Assisting with no-cost extension requests as needed;
  • Reviewing appropriate means are used to procure goods (e.g., eVA purchasing system, P Card, purchase order, check request, honorarium request, invoice payments) and reconciling receipts with invoices/statements.


Required Qualifications:

  • Bachelor's degree or an equivalent combination of education and experience;
  • Strong proficiency with the Microsoft Office suite;
  • Budget management experience;
  • Collaborate with a diverse community of internal and external stakeholders;
  • Experience creating marketing/communication materials;
  • Quickly prioritize and change focus;
  • Strong interpersonal communication skills, both oral and written;
  • Exceptional customer service skills;
  • Strong attention to detail;
  • Professionalism.


Preferred Qualifications:

  • Graphics experience;
  • Experience with Banner products;
  • Experience with MicroStrategy.


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For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
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Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .
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George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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