Administrative and Billing Coordinator

Fairfax, VA
Low to mid $40s; Salary commensurate with education and experience.
Nov 03, 2021
Dec 16, 2021
Full Time
Administrative and Billing Coordinator, Arlington Administration

The George Mason University Arlington Campus Administrative Office, which oversees the day-to-day operations and administration of the Arlington Campus, seeks an individual with office administration and budgeting experience to serve as the Administrative and Billing Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

The successful candidate will have experience working in a fast-paced, detail oriented, customer service environment. They must possess experience in scheduling and organizing meetings, have financial management and budgeting skills, and have experience with office administrative support functions. Previous knowledge of George Mason or other university experience is a plus.


  • Provide administrative and operational support to the Director;
  • Provide financial tracking, reconciliation and documentation of all Arlington Administration and Events Management accounts (ORGS);
  • Maintain working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, eVerify, 25Live, Excel, QuickBooks, Outlook and purchasing and accounts payable;
  • Invoice external and internal customers who have entered into a rental agreement, space usage agreement or MOU with Arlington Administration and ensuring that payments are processed in a timely manner;
  • Serve as telecom coordinator and equipment inventory liaison for Arlington Administration;
  • Complete general office duties including, but not limited to, submitting work orders; processing Mason IDs, I-9s, and EPAFs; regular review of Arlington Campus website to ensure accuracy; ordering office supplies; reporting with campus vending machines; and, scheduling recurring meetings for Admin staff members.

Required Qualifications:

  • Associate's degree in Business Administration or a related field, or the equivalent combination of education and experience;
  • Outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including faculty and staff, students and the community;
  • Excellent verbal, written and interpersonal communication skills;
  • Experience with office administrative support including using computers to manage projects, calendars, schedules, and inventory;
  • Financial management and budgeting skills for handling billing and accounts receivable as well as managing the office operational budget;
  • The ability to exercise sound judgment and to function within defined guidelines and procedures to resolve routine issues and to make independent and logical decisions and be proactive to resolve issues within and outside of the department.

Preferred Qualifications:

  • Previous knowledge of George Mason or other university experience is a plus;
  • Working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, eVerify, 25Live, Excel, QuickBooks, Outlook and purchasing and accounts payable.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .


George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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