Office Manager

Expiring today

Location
Fairfax, VA
Salary
Commensurate with education and experience
Posted
Nov 03, 2021
Closes
Dec 01, 2021
Ref
STF10493
Industry
Education
Hours
Full Time
Office Manager, Hylton Performing Arts Center


The George Mason University, Hylton Performing Arts Center seeks qualified applicants for an Office Manager. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

The Office Manager is the first point of contact for Hylton Performing Arts Center administration and will provide consistent administrative support to the staff of the Hylton. The Office Manager will manage various projects utilizing and managing wage assistants, student workers, and interns.

Responsibilities:

  • Manage reception area; greet and direct visitors, answer phones and direct calls, provide information, and give tours;
  • Assist with R-25 entry to maintain the University calendar;
  • Assist in coordinating office projects including letters, contracts and special projects in Operations, Sales, Marketing, and Development;
  • Work with Executive Director and Board President to schedule all full and committee meetings;
  • Act as liaison between the Hylton and all Board Members;
  • Maintain minutes of all meetings;
  • Serve as Telecom Coordinator for Hylton Performing Arts Center administrative offices and all other spaces in the building;
  • Coordinate telecom needs with the University Telecom office including administrative moves involving computers, phones, equipment, and furniture;
  • Submit necessary work orders and follow-through until completion;
  • Maintain current Hylton Staff/Faculty lists, and distribute all staff emails;
  • Act as Banner EPAF liaison for the building;
  • Enter EPAFs into University system in an accurate and timely manner;
  • Handle deliveries and pick-ups (Fed Ex/Courier/UPS);
  • Maintain mailing lists and execute mail merges;
  • Assist with mass mailings;
  • Ensure that incoming mail is distributed daily to appropriate mailboxes.


Required Qualifications:


  • Bachelor's degree, or equivalent combination of education and experience;
  • Strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;
  • Ability to effectively prioritize work assignments and manage time efficiently;
  • Self-motivated with an ability to multi-task as needed and work efficiently in a fast-paced environment;
  • Proficient in Microsoft Office software, including word processing, spreadsheets, and email applications;
  • Willingness to learn and adapt to new technology;
  • Ability to foster positive working relationships.


Preferred Qualifications:


  • Knowledge of the Arts;
  • Knowledge of University procedures, policies, and regulations;
  • Two years of experience in office management.


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For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
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Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .
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George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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