Administrative Assistant

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Nov 03, 2021
Closes
Dec 12, 2021
Ref
STF10404
Function
Administrative
Industry
Education
Hours
Full Time
Administrative Assistant, College of Engineering and Computing


The George Mason University Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering, within the College of Engineering and Computing, seeks a proactive, organized, and self-reliant Administrative Assistant to provide administrative support for the Department Chair, faculty, and student body. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Department:

CEIE is a vibrant and fast-growing Department that offers MS and PhD programs, in addition to an ABET-accredited BS degree. During the last 5 years, the department has experienced tremendous growth in new research awards, and in enrollment in the PhD program. Total enrollment across all degrees in CEIE has increased to 430 students. The department has an enviable and strong relationship with industry, including over 30 companies and individuals working in partnership as the Civil Engineering Institute (https://civil.gmu.edu/connections/civil-engineering-institute), a unique organization formed to support the mission and vision of the department. Further information about the department can be found on its web site at http://www.civil.gmu.edu/.

About the Position:


Under the direction of the Department Chair, the Administrative Assistant is responsible for the daily coordination and execution of administrative and program support operations to ensure the service needs for both faculty and students are met.

This is a temporary wage position.

Responsibilities:

  • Screen and route calls, emails, and visitors appropriately;
  • Manage mail distribution and package delivery;
  • Coordinate and schedule departmental meetings and events as directed;
  • Submit work order requests and room reservations;
  • Take initiative and be able to work independently;
  • Work in-person in the office during regular business hours (8:30 a.m. - 5:00 p.m.;
  • Perform general department filing and office organization;
  • Provide administrative support as needed to Chair, Associate Chair, and Department.


Required Qualifications:


  • Demonstrated experience in a customer service position;
  • Exceptional verbal and written communication skills and strong organizational abilities;
  • Prior experience performing with a high degree of accuracy, professionalism and ensuring confidentiality is maintained at all times;
  • Prior experience handling multiple responsibilities simultaneously and meeting deadlines, while maintaining flexibility regarding changes in priorities;
  • Prior experience analyzing and solving problems;
  • Prior experience effectively prioritizing tasks;
  • Strong customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;
  • Proficiency with Microsoft Office suite software, including word processing, spreadsheets, and e-mail applications.


Preferred Qualifications:


  • Completion of Bachelor's degree;
  • Demonstrated experience in an office/administrative position;
  • Knowledge of university procedures, policies, and regulations;
  • One year of professional office experience (desk and computer work, answering phones, greeting guest, etc.).


Mason Engineering: The Future of Engineering is Here

The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and (effective June 1, 2021) a new School of Computing. The College is a fast-growing force for innovation in research and education. It boasts more than 8,600 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 250 full-time faculty who comprise the School, 90 are tenured, 50 are tenure-track, 85 are instructional faculty, and 25 are research faculty. As part of a nationally ranked research university, its research teams expended more than $60 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The School highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.

George Mason University is the largest public research university in Virginia, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas.

"
For full consideration, applicants must complete the online application at https://jobs.gmu.edu/ for position number WG2679; and upload a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by August 10, 2021; however, review of applications will continue until the position is filled.
"

"
Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.
"

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Similar jobs