Administrative Assistant and Office Manager

Fairfax, VA
Commensurate with education and experience.
Nov 03, 2021
Dec 07, 2021
Full Time
Administrative Assistant and Office Manager, Department of Statistics

The George Mason University Department of Statistics, within the College of Engineering and Computing, seeks a proactive, organized, responsible, responsive, adaptive, and self-reliant professional to be the Office Manager and Administrative Assistant to the Department Chair. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position: This position reports to the chair of the Department of Statistics and serves as his/her Administrative Assistant. Duties include scheduling and support of the department chair, management of the Department office, and administrative support of the Department's research and academic programs.

Responsibilities: * Create correspondence, schedule, travel arrangements, and screen calls for the department chair; * Provide administrative support to adjunct faculty and full-time graduate assistants, including letters of appointment; * Manage department office, including tracking and ordering supplies and equipment, collecting and maintaining all records, and placing textbook orders; * Respond to student requests and queries; * Manage and schedule travel for department visitors, including faculty candidates; * Process student and faculty contracts; * Monitor and reconcile the department's budget; * Act as the department's course scheduler; * Other duties as assigned.

Required Qualifications: * Ability to effectively prioritize work assignments and manage time efficiently; * Must possess strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community; * Self-motivated with an ability to multi-task as needed and work efficiently in a fast-paced environment; * Proficient in Microsoft Office software, including word processing, spreadsheets, and email applications; * Willingness to learn new electronic systems for admissions, scheduling, workflow, accounting, travel and room booking, etc.; * Willingness to learn and adapt to new technology; * Accounting experience with interpretation of expenditures in accounts payable and receivable; * Ability to foster positive working relationships.

Preferred Qualifications: * Bachelor's degree or equivalent with three years of experience in office and financial management; * Knowledge of university procedures, policies, and regulations.

Mason Engineering: The Future of Engineering is Here The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and (effective June 1, 2021) a new School of Computing. The College is a fast-growing force for innovation in research and education. It boasts more than 8,600 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 250 full-time faculty who comprise the School, 90 are tenured, 50 are tenure-track, 85 are instructional faculty, and 25 are research faculty. As part of a nationally ranked research university, its research teams expended more than $60 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The School highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.

George Mason University is the largest public research university in Virginia, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas.

"For full consideration, applicants must complete the online application at for position 02743z, and upload a cover letter, resume, and a list of three professional references with contact information."

"Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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