Senior Event Assistant

Fairfax, VA
Nov 03, 2021
Dec 05, 2021
Analyst, Research
Full Time
Senior Event Assistant

The George Mason University, Arlington Campus Office of Events Management is looking for an enthusiastic and energetic person for a part-time Senior Events Assistant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

The successful candidate will be responsible for Audio/Visual technical support and logistics for events in the Van Metre Hall building on the Arlington campus. The emphasis of this position is to coordinate and operate A/V needs, assist in set-up for conferences, meetings and events, and to provide excellent customer service to all clients during their event. The Senior Events Assistant reports to the Arlington Campus Senior Event Manager.


  • Assist the Audio-Visual Manager by having a good working knowledge of all A/V systems in Van Metre Hall event venues;
  • Troubleshoot minor technical problems and provide user support when required;
  • Obtain event space keys and appropriate set-up information for responsible events;
  • Verify all equipment requested for events is set in the exact manner as described on the set-up report (unless otherwise directed) - this will involve the setting of tables, chairs and basic A/V equipment in accordance with reservation requests;
  • Maintain order in all storerooms and ensure aisles and mechanical equipment areas are kept clear of equipment;
  • Perform event area walk-through according to the event schedule;
  • Assist event manager(s) with their program needs while enforcing User Responsibilities of GMU-Arlington;
  • Identify maintenance discrepancies and/or damages within event space and forward to Event Manager;
  • Set the following day's set-up requirements when applicable;
  • Interact with client prior to event start time to ensure setup requirements are accurate and check in with client periodically throughout event;
  • Interact with Catering, Housekeeping, Facilities, and the Information Desk when necessary;
  • Perform other duties as assigned by Events Management staff.

Required Qualifications:

  • Must be a high school graduate;
  • Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community;
  • Must be able to work a flexible schedule, including evenings and weekends;
  • Must be able to safely and independently move items up to 50 pounds;
  • Must have excellent verbal, written and interpersonal communication skills;
  • Possess strong customer service, time management and organizational skills with high attention to detail;
  • At least six months experience working in an A/V tech support capacity.

Preferred Qualifications:

  • Familiarity with higher education;
  • Working knowledge of all aspects of audio and multimedia applications, visual/audio hardware configuration, conference A/V set-ups, and knowledge of electronics used to support events.

For full consideration, applicants must apply at ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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