Fiscal Services Program Director

Location
Fairfax, VA
Salary
Commensurate with education and experience
Posted
Nov 03, 2021
Closes
Dec 16, 2021
Ref
FAC8502
Industry
Education
Hours
Full Time
Fiscal Services Program Director

The George Mason University, Fiscal Services Department is looking for an enthusiastic and energetic person for a Program Director. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the Position:

Reporting to the Vice President for Finance, the Fiscal Services Program Director is responsible for leading projects and programs (or sub-projects/programs) that directly support the goals of George Mason University (Mason) and the Fiscal Services Office. The Fiscal Services Program Director will also indirectly report to the Associate Vice President and Controller and to the Assistant Vice President and Deputy CIO, Information Technology Services. Program management is expected to include, but not be limited to, business transformation and strategic planning, business process redesign and implementation, policy redesign, implementing new initiatives, and/or conducting quantitative and qualitative analysis on business functions at the university. Managing a staff of 2-3 direct reports, the Program Director works closely with leadership across the university and stakeholders, representing Fiscal Services.

Responsibilities:

  • The Program Director has broad responsibilities including leading and executing fiscal business transformation work, leading Fiscal Services team and enterprise wide stakeholder engagements in change management and business process reengineering work. Liaison with Information Technology Services leadership and project managers to ensure strategic alignment of initiatives and planned process improvements, serving as the Fiscal Services program lead when ITS project management is required.
  • Leads complex Fiscal Services program initiatives and related project work, including tracking multiple and simultaneous initiatives and projects, reporting on progress, issues, and risks to leadership. Lead and mentor financial staff within Fiscal Service. Leads the development and maintenance of initiative and project work plans to consistently ensure appropriate outcomes and metrics for projects. Expected to consistently develop insightful, robust, and information-driven solutions to complex problems and process improvement needs. Applies agreed-upon project management approaches to all Fiscal Services projects. Develops and maintains project charters, work plans, schedules, and budgets, guiding Fiscal Services team in project management, process mapping and best practices in automation, change management and process review.
  • Takes direction from leadership on projects and also self-directs work streams as needed to move projects forward on planned timelines. Expected to be able to work successfully on multiple projects without significant oversight from Fiscal Services leadership. Expected to work collaboratively to meet mutual goals when executing projects with other university departments and facilitate cross-department cooperation and buy-in. Expected to take initiative on project assignments to get the job done, while keeping leadership informed of progress and any project or stakeholder issues that may arise, as well as managing Fiscal Services representatives to ensure project and business transformation initiatives are successful.
  • The portfolio of assigned projects will require skills in data gathering, as well as developing thoughtful, detail-oriented, and high-quality qualitative and quantitative analyses. Will also include creating high-quality written documents, flow charts, presentations, and/or spreadsheets. Oversees benchmarking, research, and insightful analyses on relevant processes and Fiscal Services topics. Produces deliverables that are error-free and reflect the conclusions and recommendations of the project team, as well as implementation and action plans for Fiscal Services staff.
  • Establish and implement financial and procedural planning of a program and management, objectives, and goals for each project. With analyst support, establish project timelines, produce charts which highlight key project processes from inception to completion, and carry out assessments to determine the need for adjustment in existing procedures or processes. Conduct risk assessments to identify and manage contingencies that may negatively impact an initiative or project plan and adjust accordingly to set deadlines to meet established objectives.
  • Coordinate the hiring, training, and orienting of consultants and temporary or permanent personnel needed for initiatives and/or projects, and monitor the performance of project personnel/consultants to identify areas that require improvement.
  • Submit regular reports to management and/or various departments on project progress and information.
  • Supervise and provide direct guidance to Fiscal Services staff on project work, as needed, supporting career development. Provides training, as needed, to staff on project work or techniques. Maintains an appropriate level of professionalism at all times.
  • Represents Fiscal Services' projects and the Fiscal Services office within the Mason community. Displays a willingness to complete other duties to support Fiscal Services leadership and the judgment to know when such duties should be delegated. Proactively offers suggestions for activities Fiscal Services should undertake to improve processes or efficiencies that will support fiscal business transformation across the university.


Required Qualifications:

  • Master's degree in finance or program/project management or related field, or any combination of education and experience that equates to the advanced degree;
  • Minimum 5 years' (preferred) experience in business process improvement design and implementation, project management, or related experience;
  • Demonstrated ability to develop and maintain project work plans, schedules, and budgets, and experience with software and process development lifecycles;
  • Demonstrated project management and oversight experience is required, including the ability to lead multifunctional projects and teams;
  • Supervisory experience managing direct reports and multidisciplinary project teams;
  • Ability to take direction from leadership on projects and also self-direct work streams as needed to move projects forward on tight timelines;
  • Demonstrated understanding of central Information Technology processes and systems, with an ability to coordinate functional and technical resources;
  • Exceptional written and oral communication skills are essential; and
  • Demonstrated proficiency with project management tools and an expertise in MS office applications - PowerPoint, Excel, Word, Teams and other.


Preferred Qualifications:

  • Familiarity with Banner and specifically Finance Modules;
  • Public university or entity experience; and
  • 10 years' (preferred) experience in business process redesign, project management, or related experience.


About the University:

George Mason University, the largest public research university in Virginia, is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Since earning R1 designation for "very high research" from Carnegie in 2016 and joining the elite group of the 131 best U.S. research institutions, the research enterprise has grown rapidly, reaching more than $200 million in funding in 2020, an all-time high for the university.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax, and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity, is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

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For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
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Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements .
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