Duties

As a Records and Information Management Specialist, you will:

• Serve as a subject matter expert and analyst on the implementation of records and information (RIM) laws, regulations, and policies within the Criminal Division (CRM).
• Modernize records management functions by managing the transition of CRM's paper records to electronic records.
• Plan, implement, and manage record systems, including the National Archives and Records Administration (NARA) Archives and Records Centers Information System (ARCIS), Electronic Records Archives (ERA), and in-house digitization and electronic recordkeeping process and procedures.
• Ensure appropriate creation, review and implementation of electronic recordkeeping management requirements, including file plans, retention schedules, federal register notices, reports, analyses, and assessments, including overseeing and coordinating transfer of record as appropriate, to NARA.
• As directed by the CRM Records Manager, attend, and represent the interests of the Division at working groups and councils.
• Collaborate with Sections to translate business requirements along with records management policies and directives, into functional requirements.
• Work with Sections to facilitate annual records inventories and inspections of Criminal Division records and recordkeeping systems regardless of format.
• Work with Sections to develop appropriate records retention schedules for all records created, captured, or maintained by CRM regardless of format in DOJ electronic systems, services, or applications.
• Identify procedures and methodologies that improve the effectiveness and efficiency in the lifecycle management of CRM records, documents, and data by making use of automated tools, systems, and technologies.
• Develop or apply techniques for automating information description, classification, and extraction (e.g. auto-classification and auto-categorization).
• Provide annual training to records liaisons on records management requirements and update training material, presentations, and system guides as needed.
• Create/update Standard Operating Procedures (SOP) documenting the specific RIM processes and procedures that are to be implemented within the División to support DOJ policy directives.
• As directed by DOJ policies, place preservation holds on records pending litigation, and manage legal transfer of historical records.
• Search, collect, and preserve records in response to complex FOIA and eDiscovery requests that include sensitive information and classified materials.
• Develop and conduct periodic RIM quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of the RIM program and electronic systems and provide recommendations for general RIM program improvement purposes.
• Assists Sections and ITM to complete the Records and Information Management certification (RIMCert) required on applications and databases that store government records.

Requirements

Conditions of Employment

• You must be a U.S. Citizen to qualify for this position.
• You must undergo a pre-employment security investigation.
• Selective Service Registration is required, as applicable.
• You must meet all qualification requirements by the closing date of this announcement.
• You must meet status eligibility for this announcement.
• Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
• The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-verify.gov/.
• You must be able to obtain and maintain a Top Secret clearance.

Qualifications

To qualify at the GS-13 level you must have one (1) year specialized experience at, or equivalent to, the GS-12 federal grade level. Examples of specialized experience must include duties such as: modernizing records management functions by managing the transition of paper records to electronic records; providing clear guidance to records liaisons and custodians on records and information (RIM) lifecycle requirements and to stakeholders on the application of Federal RIM regulations, policies, and procedures; facilitating annual records inventories and inspections of records and recordkeeping systems regardless of format; searching, collecting, and preserving records using tools, systems, and technologies in response to complex Freedom of Information Act (FOIA) and eDiscovery requests.
Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration by the closing date of this announcement.

Education

There is no education requirement for this position.

Additional information

ELIGIBILITY:
You are eligible under merit promotion procedures, if you meet one of the following criteria:

• Federal employees currently serving on career or career-conditional appointments in the competitive service;
• Former federal employees with reinstatement eligibility based on previous career or career-conditional appointments in the competitive service. For more information see https://www.opm.gov/policy-data-oversight/hiring-information/reinstatement/ ;
• Displaced federal employees requesting special priority selection consideration under the Career Transition Assistance Plan (CTAP) and the Interagency Career Transition Assistance Program (ICTAP);
• Veterans with Veterans' Preference or veterans who have been separated under honorable conditions after three years or more of active continuous service (Veterans Employment Opportunities Act);
• Individuals with disabilities - For more information and proof required see https://www.usajobs.gov/help/working-in-government/unique-hiring-paths/individuals-with-disabilities/ ; or
• Any other individuals eligible for a non-competitive appointment, including former Peace Corps and AmeriCorps VISTA volunteers, Boren Scholars, Fulbright Scholars, etc.

The Interagency Career Transition Assistance Program (ICTAP) provides eligible displaced competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instruction in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better using established criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ .

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better using established criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility can be found at https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ .