Accounts Payable Associate

Society for Neuroscience
Washington, DC
Oct 27, 2021
Oct 29, 2021
Full Time
SUMMARY The Accounts Payable Associate provides support for the purchase and payment for all materials, supplies, equipment, and services acquired by SfN. The Accounts Payable Associate will match, code and enter all payables into eRequester. This position will also provide general administrative support for the Procurement department relating to procurement, contracts, accounts payable, and financial systems, focusing primely on client and stakeholder satisfaction. The ideal candidate takes ownership of process from conception to end result, is organized, self-motivated and has effective problem-solving skills. Must communicate and follow up effectively with internal and external resources regarding procurement and invoices timely. Establish and maintain effective and cooperative working relationships. ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned. * Complete AP data entry ensuring all accounts payable invoices, credit card transactions, vendor expense reimbursements, purchases and other requests are processed and recorded in compliance with accounting and procurement policies and sound internal control. * Perform day-to-day accounts payable functions, ensuring all invoices have appropriate documentation and matches the purchase order. * Verify vendor invoices against executed contract agreements, ensuring payments comply with the contractual obligations. * Research invoice or procurement discrepancies to ensure accuracy and adherence to policy and procedures prior to processing. * Prepare weekly and monthly cash requirements reports and reconciliation reports. * Maintain and update the procurement system and provide feedback on purchase orders to the requester. * Maintain accounts payable and credit card reconciliation process, ensuring timely payment of incoming payables according to standard procedure and policy. * Maintain procurement SOPs. * Maintain the e-Procurement system, performing administrative and maintenance duties to ensure the system functions within established policies and procedures. * Maintain and files, internal documents, and communications. * Assist in end-user training. * Produce reports as required. * Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES None. MINIMUM REQUIREMENTS AND QUALIFICATIONS Education and Experience: * One (1) year administrative, accounting, or purchasing related experience preferred. * A comparable amount of training or experience may be substituted for the minimum qualifications. Preferred Qualifications: * Ability to establish and maintain effective work relationships with staff and membership. * Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies, activities, and goals. * Desire to learn basic contract terminology and law. * Ability to communicate effectively - verbally, by phone, in person, and in writing. * Ability to work independently as well as within a team environment. * High attention to detail. * High ability to multitask and be flexible to multiple requests.

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