Financial Services Administrator

Location
Washington D.C.
Salary
see link
Posted
Oct 27, 2021
Closes
Dec 01, 2021
Function
Administrative
Hours
Full Time

NATURE OF WORK

This is administrative work providing benefits, payroll, cash processing, and other administrative and financial services to Senators and staff. Work includes assisting customers with guidance and advice regarding the payroll, benefits, and financial procedures of the Senate.

ESSENTIAL FUNCTIONS

In-process all new Senate staff; provide detailed information and explanations regarding pay and various retirement programs, life and health insurance benefits, Thrift Savings Plan (TSP), Flexible Spending Accounts (FSAs), and the process of making changes to elected benefits; review all Senate appointments for accuracy and resolve discrepancies with administrative directors; and determine employment eligibility of non-citizens.

Counsel separating employees about their rights to continued benefits, the procedure and impact of requesting refunds of retirement contributions, TSP options, and unemployment compensation application procedures.

Assist administrative directors with calculations of pay; and disburse and reconcile payments associated with continuance of pay. 

Receive forms and documents for various Senate Disbursing Office departments; and ensure documents comply with applicable statutes, rules, and regulations.

Explain fundamental principles, practices, and procedures for conducting official administrative and financial business with the Senate Disbursing Office; control the release of personal information about Senators to authorized individuals; and ensure protection of private personnel, payroll, and voucher data.

Assist Senators, administrative directors, and staff with income tax withholding inquiries; explain possible TSP ramifications; perform calculations and provide estimates for various withholding scenarios; and advise administrative directors on procedures for requesting salary adjustments and handling payments of shared employees.

Provide notary service; maintain cash drawer and petty cash fund; process statutory cash advances and repayments; reconcile and secure money in the vault; and make currency requests and business transactions with banks.

Maintain current knowledge of the Senate Disbursing Office’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment and requires the use of normal safety precautions to avoid everyday risks and discomforts. Work is essentially sedentary, but may require extended periods of prolonged standing and moving around while assisting customers. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, e-mail, telephone, photocopier, and fax machine.

Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.

MINIMUM QUALIFICATIONS

Work requires a high school diploma or GED, one to three years of benefits/personnel experience, and the following knowledge, skills, and abilities:

Knowledge of the laws, regulations, and procedures regarding federal retirement programs, group life insurance, health benefits, TSP, and FSAs.

Knowledge of Senate financial management operations, methods, precedents and procedures, and payroll regulations.

Basic knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.

Knowledge of applicable computer databases and systems.

Ability to resolve and handle confidential, difficult, or sensitive matters or materials.

Ability to use computers and relevant computer software packages.

Ability to work with numbers and verify and substantiate accounting data.

Ability to communicate effectively, both orally and in writing.

Ability to establish and maintain effective working relationships.

Ability to deal with others using tact and diplomacy.

Ability to work efficiently under pressure.

Ability to work independently, both onsite and remotely.

Exhibit dependability in executing all job responsibilities.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

Notary Public (to be provided by the U.S. Senate)

 

Similar jobs