Administrative Analyst

Employer
USAJobs
Location
District of Columbia, D.C
Posted
Oct 27, 2021
Closes
Nov 03, 2021
Hours
Full Time
Duties

The incumbent of this position will serve as an Administrative Analyst reporting to the Judicial Integrity Officer (JIO) and will perform general administrative office functions to support OJI. This position requires the ability to work independently and on a team with highly engaged internal and external stakeholders.

The duties of the position may include, but are not limited to the following:
  • Serving as OJI's primary coordinator responsible for effectuating all administrative activities, including compiling, reviewing, analyzing, and reporting on workplace conduct data;
  • Providing administrative support to the JIO and Deputy JIO, including drafting a wide range of technical and informational materials, documents, reports, and recommendations;
  • Providing varied forms of programmatic support for a broad range of projects and initiatives, requiring a full working knowledge of various concepts, principles and practices, and interpretation of branch and agency policies and procedures;
  • Serving as the lead meeting and conference coordinator, providing on-site logistical support for efficient and effective meetings, including set up of meeting rooms, arranging for IT and audio-visual needs, documenting meeting activities and generating a record of certain proceedings, and performing meeting close-out activities;
  • Drafting and coordinating OJI communications with other AO offices, the courts, EDR Coordinators and Directors of Workplace Relations, and other internal and external stakeholders;
  • Maintaining, reviewing, and tracking all official OJI correspondence;
  • Tracking and reconciling OJI's monthly budget;
  • Providing recommendations to improve OJI's internal workflows, processes, and functions;
  • Serving as the point of contact for booking travel arrangements for OJI; and
  • Performing other duties as assigned.


  • Requirements

    Conditions of Employment


    CONDITIONS OF EMPLOYMENT
  • AO employees are required to attest to their vaccination status. New employees are required to complete a Certification of Vaccination Form. The information provided on the form will be treated as confidential information and will be managed by the AO Human Resources Office.
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .
  • All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience in compiling, reviewing, analyzing, and reporting on workplace conduct data; providing administrative support in the areas of scheduling meetings and travel coordination; and providing a broad range of administrative support including meeting coordination, budget management and correspondence management.

    Education

    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

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