Administrative Coordinator

Johns Hopkins University
Baltimore, MD
Oct 26, 2021
Oct 28, 2021
Full Time
Job Req ID: 62321 Administrative Coordinator The Johns Hopkins Bloomberg School of Public Health is seeking an Administrative Coordinator to support the Bloomberg American Health Initiative. Through research, education and practice, the Initiative seeks to make tangible change in five public health challenges in the United States: addiction and overdose, adolescent health, environmental challenges, obesity and the food system and violence. The Administrative Coordinator will be responsible for ensuring workflow efficiencies and providing administrative support within the Bloomberg American Health Initiative. In collaboration with the Center Administrator, the Coordinator will manage the day-to-day administrative operations of the office. This individual reports to the Center Administrator and works closely with faculty, staff and students. Specific Duties & Responsibilities: * Resolve administrative concerns and problems that arise. * Oversee the maintenance of supplies and maintain inventory of office supplies. * Maintain adequate filing system for financial documentation compliant with the Initiative's and University guidelines. * Arrange and coordinate internal and external meetings. * Coordinate and reimburse travel for Initiative leadership and team members. * Maintain financial documentation. * Assist with drafting and formatting presentations and reports. * Assist with logistics of events such as student orientation, seminars and the annual Bloomberg American Health Summit. * Carry out critical and important goals in collaboration with other team members. * Develop internal relationships; collaborate with a variety of departments on matters central to the Initiative's goals. * Work on special projects and other assignments as needed. Minimum Qualifications (Mandatory): * High School Diploma/GED. * 3 years related experience administrative/academic experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. * Previous experience in an academic program setting, graduate fellowship/scholarship programs preferred. Preferred Qualifications: * Strong organizational and interpersonal skills. Special Knowledge, Skills & Abilities: * Strong computer skills, especially with Microsoft Office applications (Word, PowerPoint, Excel, Outlook, Teams). JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: M - F, 8:30 am to 5:00 pm Exempt Status: Non-Exempt Location: School of Public Health Department name: BAHI Operations Personnel area: School of Public Health The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711. Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled. EEO is the Law Learn more: School of Public Health - East Baltimore Campus

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