Administrative Coordinator

Johns Hopkins University
Baltimore, MD
Oct 26, 2021
Oct 28, 2021
Full Time
Job Req ID: 67176 Administrative Coordinator Oncology General Administration is seeking an Administrative Coordinator who coordinates administrative activities and services on and off site to support the needs of faculty and administration. Specific Duties & Responsibilities: * Provides administrative support to faculty members as assigned. * Coordinates and manages faculty electronic calendars (Outlook) and uses independent judgment to schedule meetings and resolve schedule conflicts. * Arranges and manages virtual meetings, interviews and events as requested. * Arranges travel for faculty as required. * Uses Concur to process reimbursements for faculty for travel and other expenses as appropriate. * Utilizes SAP to pay invoices for products and services. * Monitors and addresses communication from anyone who needs administrative assistance in a timely manner. * Makes arrangements for and manages visitors when on site. * Organizes and prepares agendas for meetings, conferences, and other events, and takes minutes as needed. Assists with special event planning and visitors as needed. * Assists with correspondence as requested. * Maintains office operations including ordering and maintaining office supplies and equipment. Uses software systems as required to manage and track information as needed. * Works on other projects as assigned. Minimum Qualifications (Mandatory): * HS diploma required. * Three (3) years related experience * Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Special Knowledge, Skills & Abilities: * Proficiency in Word processing, Excel, PowerPoint, Microsoft Outlook. * Proficiency in using the SAP and Concur systems. * Proficiency in utilizing virtual meeting platforms such as Zoom and Microsoft Teams. * Excellent verbal and written communication skills. * Demonstrated ability for self-direction and initiation required. * Demonstrated ability to work independently and part of a team. * Excellent interpersonal and organizational skills. * Demonstrates positive attitude to accomplish tasks. Additional Information: * Final applicant for this position may be required to complete skills assessments appropriate to position description. * Incumbent may be asked to perform duties in addition to those listed. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Classified Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: $17.59 - $24.80/hr (commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30am- 5:00pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Onc General Administration Personnel area: School of Medicine The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711. Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled. EEO is the Law Learn more: School of Medicine - East Baltimore Campus

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