Administrative Assistant

Bethesda, MD
Oct 26, 2021
Nov 01, 2021
Administrative, Other
Full Time
Job Summary/Company: Our client, an international non-profit industry trade group for pharmaceutical and biopharmaceutical manufacturers, is looking for a motivated and diligent Administrative Assistant to support senior leadership. This individual will bring a Bachelor's degree and exemplary communication skills in addition to an interest in gaining industry experience in the nonprofit space.

Vaccination against COVID-19 is required for this position. This position will sit 100% onsite.

  • Manages and coordinates President's daily schedules to include travel arrangements, scheduling of Board conference calls, meetings both internal and external to the organization.
  • Manage the Controlled document (Policies & Procedures) revision, distribution and filing.
  • Drafts and edits proposals, reports, and correspondence.
  • Plans and coordinates scheduling, data compilation, and correspondence for President.
  • Organizes and maintains filing and document retrieval system (electronic & paper) to allow for easy access to information. Maintains filing systems for the office of the President.
  • Works with all Senior Staff members to develop and execute a comprehensive Global Metrics summary by evaluating data and reporting the effectiveness through organization membership, meetings, conferences and courses, products, and services.
  • Takes and transcribes minutes for all Senior Staff meetings and/or calls as may be requested.
  • Scheduling multiple meetings by (All Hands Meeting, Portfolio Steering Committee, Communications Meeting, as assigned).
  • Develop and manage PowerPoint presentations.
  • Supports internal graphic design updates when needed for minor projects in administration and across departments.
  • Other administrative duties as may be assigned by President.
Qualifications/Background Profile:
  • Bachelor's degree required
  • At least 2+ years of progressive administrative experience
  • Excellent organizational skills and the ability to effectively work independently, with minimal supervision
  • Proficiency in Microsoft Office, particularly MS Teams


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Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.