Program Coordinator

Baileys Crossroads, Virginia
Oct 24, 2021
Oct 27, 2021
Program Manager
Full Time


The incumbent serves as a Reimbursable Agreements Coordinator, Assistant Director - International Affairs (AD-IA). The incumbent is responsible for ensuring staff within AD-IA receive support services related to the management of reimbursable agreements with other U.S. Government agencies.

This position is also open to status candidates under announcement R10-22-11240187-RM (MP). You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Learn more about this agency


As a Program Coordinator your duties will include, but are not limited to, the following:
  • Coordinate overall reimbursable agreement management and implementation, including tracking deliverables, timelines, and administrative requirements to ensure a high degree of accountability with reimbursable agreements, particularly those with the U.S. Agency for International Aid (USAID).
  • Coordinate closely with program and financial assistance staff and develop internal processes to ensure that the terms and conditions of reimbursable agreements are met, including country eligibility, concurrence and approvals by the funding agency, marking and branding, environmental, climate, and social risk monitoring and mitigation, and other relevant requirements for U.S. foreign assistance.
  • Provide administrative and coordination support for any amendments to the reimbursable agreement (e.g., deviations from the financial plan).
  • Formulate annual budgets for reimbursable agreements, including working closely with program staff to estimate budget needs in order to successfully implement the agreement.
  • Cultivate a network of partners within funding agencies who can be relied on to provide guidance, support, and resources.
  • Establish effective and efficient information sharing mechanisms with the funding agency, as outlined in the relevant reimbursable agreements and as required to meet agency needs.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit
  • Resume and supporting documents (See How to Apply).
  • Suitability for employment, as determined by background investigation
  • Probationary Period: Selectees may be required to successfully complete a probationary period.


Only experience and education obtained by 10/26/2021 will be considered.

Minimum Qualification GS-12

One year of specialized experience equivalent to the GS-11 level or higher in the Federal Service. Examples of qualifying specialized experience may include: managing and coordinating reimbursable agreements with the U.S. Agency for International Aid (USAID) or Department of State; supporting management and implementation of large, multi-country international wildlife conservation projects; coordinating and synthesizing reporting from multiple programs; working with program and financial assistance staff to develop and implement internal processes for agreement compliance; and facilitating annual work planning.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


This job does not have an education qualification requirement.

Additional information

As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.

Telework: This position is not suitable for telework.

Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
For information on CTAP and ICTAP click here

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), responses you provide on the questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Attention to Detail
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Reading
  • Reasoning
  • Self Management
  • Stress Tolerance
  • Teamwork
  • Knowledge of Federal and Agency/Bureau program, budget, and overall business processes in order to ensure consistency of Service programs.
  • Ability to implement U.S. Agency for International Development (USAID) reimbursable agreement requirements, policies, and procedures, and make recommendations to IA to improve business processes.
  • Knowledge of regulations, policies, procedures, and processes associated with inter-agency agreements, intra-agency agreements, reimbursable service agreements, budget, and work plans in order to provide administrative support.
  • Skill in using partnerships to achieve collaborative solutions and resolve complex problems; utilizing project management, conflict management, mediation, team building, and negotiation tools to achieve results in a collaborative spirit; and analyzing diverse viewpoints to make planning decisions and solve work problems.
  • Skill in establishing collaborative working relationships with stakeholders to ensure that their needs are heard and addressed; identifying and analyzing problems; distinguishing between relevant and irrelevant information to make logical decisions and develop solutions and communicating effectively with all levels and types of organizations and audiences.
  • Knowledge of Agency/Bureau and other U.S. Government agency (e.g., U.S. Agency for International Development, USAID) reimbursable agreement requirements, policies, and procedures, as well as grant, contracting, and procurement procedures.
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

All qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The category ratings for this position are: Best Qualified, Well Qualified, and Qualified

The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

You must submit a complete application package. We will not make assumptions about your experience and/or education.

Required Documents:

1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here . Your experience needs to address every required qualification.

Additional Documentation, if applicable:
1. Cover Letter

2. Veterans' Preference Documentation:
If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.

3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted

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