Duties

Summary

We are seeking a highly qualified and motivated individual to serve as an Executive Staff Assistant and be a proactive member of our team. The Office of Inspector General (OIG) for the General Services Administration (GSA) is one of the original OIGs established by the Inspector General Act of 1978.

Learn more about this agency

Responsibilities

This position is located in the front office in the Office of Inspector General. The incumbent serves as an Executive Staff Assistant to the Inspector General and reports directly to the Deputy Inspector General. Incumbent will be responsible for broad range of administrative issues dealing with strategic leadership planning, organizational change, organizational culture, Congressional activities, outreach, speeches, documents, and other executive staff support functions essential to the efficiency and effectiveness of the Inspector General's (IG) office operations and to the mission of the Office of Inspector General.

At the full performance level of the position, responsibilities include:

• The incumbent plans and coordinates the administrative support functions for the Inspector General and Staff.
• Serves as a liaison between the IG, OIG staff, and key GSA staff in order to ensure they are informed with respect to the IG's views on critical and confidential issues/concerns, special assignments and deadlines.
  
• Plans, coordinates and/or conducts special research and high priority assignments in connection with problems, proposals or matters of special interest or concern to the IG.
  
• Maintains a variety of administrative and program related information for the IG concerning past and present internal procedures and practices.
  
• Provides assistance to the Inspector General in the preparation of briefings, papers and meetings; reviews issues that have been identified as significant and compiles updates/background information relating to the status of these issues.
• Serves as the primary time and attendance coordinator for the executive leadership.
  
• Prepares confidential and high priority reports and correspondence. Assembles facts and analyzes data of a highly sensitive and confidential nature providing interpretations and recommendations based on these analyses.
  

Travel Required

Occasional travel - Selected applicant must be able to acquire and maintain a government-issued travel charge card.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

• Background security investigation required
• Applicants must be U.S. Citizens or nationals
• Applicants must apply online via USAJOBS (see "How to Apply" section)

If selected, you must meet the following conditions:

• Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch.
• Serve a one year probationary period, if required.
• Undergo and pass a background investigation (Tier 2 investigation level).
• Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security's e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
• Complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position.

• As required by Executive Order 14043, Federal executive branch employees are required to be fully vaccinated against COVID-19 by November 22, 2021 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination r before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request a legally required exception from this requirement. If selected and you are a current GSA OIG employee, you are not required to show proof of full COVID-19 vaccination if this requirement has already been met.
• Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agency's telework policy.

Qualifications

Applicants must demonstrate in their resume and responses to the vacancy questions that they meet the basic OPM qualifications as well as qualifications described below. Applicants must meet all qualification and eligibility requirements for the position advertised within 30 days of the closing date of the vacancy.

To qualify for this position, applicants must meet the basic education requirements (if any) and specialized experience.

To qualify at the GS-09 level: one (1) year of specialized experience equivalent to the GS-7 level in the Federal service, or equivalent, that includes work involving analyzing and organizing the daily flow of work; utilizing a variety of software programs and applications (i.e., Microsoft Excel, Power Point, etc.) to create charts, graphs, and tables, and perform a variety of administrative functions such as collecting, compiling, and tracking statistical data, developing reports, etc.; scheduling appointments, arranging travel, reviewing time sheets, and managing accountable property; requisitioning goods and services; coordinating training requirements for individuals; preparing and reviewing written documents for conformance with established guidelines and grammatical correctness.

Qualifying experience must include the application of administrative concepts, practices and procedures; and researching, analyzing and providing recommendations regarding new and improved administrative processes. This experience must include administering and monitoring the full range of administrative and clerical functions for an office.

OR a Master's degree or equivalent graduate degree in a related field such as business administration or public administration or 2 full years of progressively higher level graduate education leading to such a degree o r LL.B. or J.D., if related to this position.

OR a combination of education and experience. Note: Only graduate education in excess of one year is creditable.

NOTE: Merit Promotion candidates must meet time-in-grade restrictions (52 weeks at the next lower grade level based on the work of the position).

Education

Additional information

BARGAINING UNIT STATUS: None

• This vacancy announcement does not preclude filling this position by other means. Management also has the right not to fill the position.
• Relocation expenses are not authorized for this position.
• Additional selections may be made from this announcement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If you are found qualified for this position, you will receive a numerical rating (of 70 to 100 points), based on the quality of your experience demonstrated in your responses to the vacancy specific questions, evaluated by an established rating schedule, and substantiated in your resume. Rating scores are not augmented by veterans' preference points for Merit Promotion announcements. Merit Promotion candidates who are determined to be best qualified are referred in alphabetical order. Applicants who have not submitted a resume in the USAJOBS system and/or have not answered all of the vacancy questions will not be considered for this position.

The Knowledge, Skills and Ability for this position are:

• Knowledge of administrative processes and procedures.
• Skill in records management
• Knowledge of federal budgeting rules, regulations and processes
• Ability to communicate in writing

CTAP/ICTAP QUALIFICATIONS: Individuals who have special priority selection rights under the GSA's Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be rated well qualified to receive priority selection consideration. You must submit the information outlined in the Supplemental Application Material section of this vacancy announcement to receive priority consideration. Applicants eligible for either CTAP or ICTAP will be considered well qualified if they earn a minimum score of 85. Further information on CTAP/ICTAP can be viewed at http://www.opm.gov/ctap/index.htm

EEO STATEMENT: ALL APPLICANTS FOR FEDERAL EMPLOYMENT RECEIVE CONSIDERATION WITHOUT REGARD TO RACE, RELIGION, COLOR, NATIONAL ORIGIN, SEX, POLITICAL AFFILIATION, SEXUAL ORIENTATION, AGE (WITH AUTHORIZED EXCEPTIONS) OR ANY OTHER NONMERIT FACTOR.

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Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

You must submit ALL required documents before the closing date/deadline to have a complete application. Review the following list to determine which documents must be submitted online.

Note: If required to submit an SF-50 (Notice of Personnel Action), an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: Effective Date, Position, title, series, grade, and rate of basic pay, Tenure Group, Position Occupied Group, and Name of Agency.

GSA OIG employees who currently hold a position in the Office of the Inspector General are not required to submit an SF-50, Notification of Personnel Action. Current GSA OIG employees must complete the online application and resume.

GSA Employees: Current GSA employees must submit a SF-50, Notification of Personnel Action, indicating current position title, series, grade, and career tenure. Generally, SF-50's for awards does not contain this information.

Current or Former Political Appointees: Submit an SF-50 (Notice of Personnel Action) or an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: Effective Date, Position, title, series, grade, and rate of basic pay, Tenure Group, Position Occupied Group, and Name of Agency.

ICTAP / CTAP Eligible: Submit (a) proof of eligibility including agency notice; (b) SF-50 and (c) most recent performance rating.

Veterans and applicants claiming veterans' preference : You must submit a copy of the applicable Certificate of Release or Discharge From Active Duty, DD-214 that shows the dates of applicable active duty service. If selected, a DD-214 showing the type of discharge (member 4 copy) will be required prior to appointment. If you are claiming 10 point preference or Derived Preference (a spouse, widow/widower, or parent of a deceased or disabled veteran), you must submit the following in addition to the DD-214: (1) completed SF-15 form; and (2) proof of your entitlement. A list of documents which serve as acceptable proof of entitlement is indicated on the SF-15 form.

Active Duty Military Personnel - Submit certification on a letterhead from the appropriate military branch that includes your rank, character of service (must be under honorable conditions) and military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).

Current Federal Employees or Reinstatement Eligibles: Submit your latest SF-50. Note: GSA employees (except for OIG employees) are not required to submit an SF-50.

Former Peace Corps or VISTA Volunteers: Submit your Description of Service (DOS). Returned Peace Corps Volunteers (RPCV) should also state their RPCV eligibility on their resume.

People With Disabilities: Submit proof of eligibility and certification of job readiness. Select the link People With Disabilities for information on eligibility and documentation required.

Applicants Applying Under Other Appointment Authorities: Submit proof of your eligibility under the appropriate appointment authority. See USAJOBS's Resource Center for more information.

College Transcripts: If you are using some or all of your college education to meet qualification requirements for this position, you must submit a photocopy of your college transcript(s). If selected, an official/sealed transcript will be required prior to appointment. For education completed outside the United States, also submit a valid foreign credential evaluation that substantiates possession of the required education. See Application of Qualification Standards at OPM's General Schedule Qualification Policies website for information on crediting education.

If you have listed any degree or certification on your resume, you must submit a photocopy with your application. If selected, an official/sealed transcript or certificate will be required prior to appointment.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.