Duties

Summary

This position is located in the Department of Homeland Security (DHS), United States Coast Guard (USCG), Command, Control, Communications, Computers, Cyber and Intelligence Service Center (C5ISC), Asset Logistics Division (ALD), in either Alexandria or Norfolk, VA.

Learn more about this agency

Responsibilities

You will serve as a Financial Specialist and be responsible for providing professional advice and assistance to the C5ISC organization on all budget and resource management matters.

Duties include budget preparation and execution, project management, policy, and resource management supporting the Funds Control, Audit Readiness, Accounting, and Internal Control Programs.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Providing guidance to managers for making budget allocation decisions among programs and projects and briefs C5ISC managers on the Coast Guard budget process and schedule.
• Participating in comprehensive studies to explore various aspects of financial management, asset management, personal property programs, and internal controls with the goal of increasing process effectiveness, reducing costs, and improving overall ability for mission execution to operational partners.
• Monitoring processes, procedures and systems to continuously analyze financial trends and patterns to identify areas with programmatic fiscal problems.
• Analyzing, reviewing, and clarifying requests for funding to ensure that they are complete, accurate, defensible, and in accordance with C5ISC, Coast Guard, and DHS regulations and objectives.
• Monitoring and analyzing current financial requirements of assigned programs.
• Using enterprise financial systems and other financial tools to monitor budget execution, advising management of discrepancies, and taking action to ensure accuracy of financial data.
• Managing and monitoring accounts to ensure funds are available to meet requirements or are de-obligated and made available for other priorities.
• Conducting annual risk assessments of all financial, asset management, property management, and supply processes.

Travel Required

Occasional travel - Occasional Travel

Supervisory status
No

Promotion Potential
11 - Position may be filled at the GS-09 or GS-11 level. Promotion potential to the GS-11 level.

Requirements

Conditions of Employment

• U.S. Citizenship is required.
• Males born after 12/31/1959 must be registered for Selective Service.
• This position requires a National Agency Check with Inquiries (NACI).
• Obtain PAL or equivalent within two years of entry into the position.

All qualification requirements must be met by the closing date of the announcement.

Qualifications

To qualify at the GS 9 grade level: Applicant must have a minimum of 1 year of specialized experience equivalent to at least the GS-7 grade level. Specialized experience may include the following:

• Utilizing knowledge of Commercial of the Shelf (COTS) programs used in tracking and maintaining accountability of property assets;
• Utilizing data software programs used to receive and ship material;
• Providing assistance with inventory procedures and floor to record and record to floor validations; assisting with organization property programs and analyzing the impacts of Life Cycle management on property from cradle to grave to include end of life disposal;
• Preparing material for shipment in accordance with government regulations;
• Researching requirements for Commercial Bill of Laden and freight shipments;
• Handling organization's mail and maintain mail security; assisting with developing written job aids, instructions and other governing documents demonstrating skills and experience associated with using automated logistics management systems and program of records;
• Possess familiarity and demonstrated experience with Asset Management and demonstrating experience with execution operations in alignment with the policies and requirements relevant operating and maintaining a shipping and receiving center.

OR Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.

OR Combination of Education and Experience: Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at the grade level GS-09.

To qualify at the GS-11 grade level, applicants must have at least one (1) full year of specialized experience equivalent to at least the GS-09 grade level in the federal sector. Specialized experience may include the following:

• Researching guidance for internal and external customers regarding financial management policies, monitoring financial and market trends to provide recommendations to senior level financial team members;
• Utilizing financial software and systems to monitor budget execution; having the ability to review financial data located in multiple/different data systems, coordinating the data to provide a solid status of financial commitments, obligations and expenditures;
• Possessing the ability to use oral and written means to present issues noted in fiscal review of pending expenditures to senior personnel including solid, policy-based recommendations for addressing any noted oddities/concerns.

OR Applicants may substitute successful completion of 3 years of progressively higher level graduate education leading to such a degree or Ph.D. or equivalent graduate degree (such as an LL.M, if related).

OR A combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the second year of progressive graduate study to meet the qualification requirements.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Selectee(s) for this position who are newly appointed to a permanent position prior to September 30, 2022 are authorized to receive a one-time recruitment incentive of 10% of the salary, including locality for this position. Receipt of the bonus will require a 12 month service agreement.

Selectee(s) for this position who are current federal employees on permanent appointments who are appointed prior to September 30, 2022 and will be moving outside of the current commuting area of their current position to accept this position are authorized to receive a one-time relocation bonus of 10% of the salary including locality for this position. Receipt of the bonus will require a 12 month service agreement. The employee must establish a residence in the new geographic area prior to payment.

Selectee(s) for this position who are newly appointed to a permanent or term position prior to September 30, 2022 may be eligible for student loan repayment up to $10,000 (pre-tax) for one calendar year. More than one loan may be repaid if the combined repayments do not exceed $10,000. Receipt of this incentive will require a three year service agreement.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Additional information

Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click here

Mandatory training is required which must be successfully completed and other training may occur as necessary for success in the position.

1. PAL (Principles of Appropriations Law) or management determined equivalent within two years of entry into the position.

Recruitment incentives may be authorized.

All Federal employees are required to have Federal salary payments made by direct deposit.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued.

If you need a reasonable accommodation for the application and hiring process, please contact 202-795-6305. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line assessment to place you in one of three categories. The necessary Knowledge, Skills, and Abilities to perform this job are:

Comprehensive knowledge of the concepts, principles, practices, laws and regulations of budgetary and financial management accounting and reporting systems with particular emphasis on the integration of budgetary and financial management accounting and reporting, sufficient to follow and comply with Federal budget and financial policies; specifically those of the Coast Guard and the Department of Homeland Security.

Comprehensive knowledge of goals and objectives sufficient to determine how changes may impact business processes and identify issues, questions and problems related to the C5ISC financial management program.

Expertise in and the ability to apply a wide range of analytical methods such as cost benefit analysis, earned value management, decision theory, planning, programming and budget execution systems (PPBES) and other quantitative techniques sufficient to relate the effects of changes in policy, organizational priorities, and funding levels to measure and monitor project execution and program accomplishment.

Knowledge of financial relationships between organizations within C5ISC and between and among Coast Guard, DHS and other Federal agencies sufficient to report on and/or analyze the effects of budgetary actions on program operations in support of the C5ISC mission.

Detailed knowledge of accounting techniques and working knowledge of Coast Guard and DHS accounting systems and related documents and reports sufficient to identify and analyze financial data and reconcile accounts and prepare required reports.

Strong computer skills are required, particularly in the areas of spreadsheet development, data manipulation and analysis, automated accounting system operations, and preparation of computer-based slide show presentations.

If you meet the minimum qualifications, you will be placed in one of the following categories: 1. Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis. 2. Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis. 3. Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis. If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

1. Your resume
2. Your responses to the online questionnaire
3. If qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript copy must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, you will be required to provide official transcripts prior to establishing your start date. Foreign education completed in foreign colleges or universities may be used to meet federal qualification requirements if you can show that your foreign education is comparable to education received in accredited institutions in the U.S. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here.
4. If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), submit a copy of your agency notice, most recent performance rating and most recent SF-50, Notification of Personnel Action, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility.
5. If you are claiming veterans' preference, submit the following documents. Please see Feds Hire Vets for detail.
a. Veterans claiming 5 point veterans' preference must submit legible Member 4 Copy DD214(s) indicating Character of Service. 5-point preference will not be granted if appropriate documentation is not submitted with your application.
b. 30% Disabled Veterans must submit their Member Copy 4 DD-214(s), which includes Character of Service, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
c. Other 10 point Preference Eligibles must submit applicable Member Copy 4 DD-214(s), which includes Character of Service, and provide documentation of your other 10 point preference. If claiming 10 point preference, you must provide required documentation described on the back of the SF-15 which proves that you are entitled to such preference. 10-point preference will not be granted if appropriate documentation is not submitted with your application.
d. If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.
6. OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

All documentation as outlined above must be received by the closing date of the announcement. If you are unable to submit your documents electronically, you may fax or mail the documents. A fax cover sheet will be provided to you from the system, with fax number and instructions to transmit the requested documents. The required documents will also be accepted by mail and must be received by the closing date of the announcement. The mailing address is COMMANDANT (CG-123HQ), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST GUARD, 2703 MARTIN LUTHER KING JR AVE SE STOP 7912, WASHINGTON, DC 20593-7912.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.