Accounts Payable Specialist III
INTRODUCTIONUnder the supervision of the Manager of Accounts Payable, the Accounts Payable Specialist III is directly responsible for, but not limited to, reviewing and processing for payment purchase orders, invoices, statements, and/or other check requests. The incumbent will also verify and post payment checks.MAJOR DUTIES/ESSENTIAL FUNCTIONSEssential and other important responsibilities and duties may include, but are not limited to the following:Coordinates and ensures purchase orders are received and invoices are matched.Monitors and checks supplier (Cardinal Medical Supplies, etc.) count and reports discrepancies to Purchasing Office/Manager.Must ensure that items are verified against packing slips and report out any pending orders and articulate why orders are delay.Make copies and follows up directly with supplier.Prepares and processes accounts payable invoices and payments, ensuring that payment is timely and accurate (knowing when UHC should have invoices and when payments are generally due).Processes, accurately and in a timely manner, weekly check printing.Ensures accurate input, proper expense accounting, and prompt payment.Ensures that filing is up-to-date, and that approvals are obtained for expenditures from appropriated parties.Maintains vendor spreadsheet to assist in reconciliation of accounts payable.Processes employee expense reports and payments in a timely manner.Performs other duties as assigned.MINIMUM QUALIFICATIONSHigh school diploma or equivalent. Associate's degree in related field preferred.Three (3) years of Accounts Payable experience.REQUIRED KNOWLEDGE, SKILLS & ABILITIESKnowledge of standard accounts payable policies, procedure, and regulations.Knowledge of purchase orders and related accounts payable documentation.Knowledge of general accounting principles.Ability to understand and interpret vendor invoices, statements, and other requests for payment.Ability to utilize an automated accounting system.Demonstrated ability to effectively work and communicate with diverse populations.Demonstrated proficiency with business software (eg Microsoft Office Suite).SUPERVISORY CONTROLSThis position reports directly to the Manager of Accounts Payable.GUIDELINESThis position abides by all rules and regulations set forth by applicable licensing and regulatory bodies, as well as UHC policies and procedures.PERSONAL CONTACTSThe position requires contact with staff at all levels throughout the organization. There are also external organization relationships that may be a part of the work of this individual.PHYSICAL EFFORT AND WORK ENVIRONMENTThe work is basically sedentary in nature. However, some walking, bending, and the carrying of light items is required.Refer to the attached ADA checklist.OTHER SIGNIFICANT FACTSOTHER SIGNIFICANT FACTS. The incumbent must be able to balance the needs of diverse constituencies on a daily basis.RISKSThe position involves everyday risk and discomforts, which require normal safety precautions typical of such places as offices, meetings, training rooms, and other UHC health Care Sites. The work area is adequately lit, heated, and ventilated. All medical services shall be provided according to medically accepted community standards of care. The employee shall provide evidence of a recent (within the past twelve (12) months) health assessment that includes a PPD and/or chest x-ray results.The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.