Proposal Coordinator - Telework Eligible

Rockville , MD
Oct 22, 2021
Oct 30, 2021
Program Manager
Full Time
Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.

Westat has a new opportunity for a Proposal Coordinator on its Corporate Proposal Development team.  The Proposal Coordinator will be responsible for coordinating with the Proposal Manager and all supporting corporate proposal functions (i.e., editing, document production services, graphics, pricing, reproduction, and marketing systems) to facilitate development and delivery of a high-quality proposal following Westat standards and policies and to ensure proper archiving of materials in corporate proposal systems following submission and through to award. 

Serve as a proposal coordinator facilitating development of responsive and compliant proposals by:
•             Assisting proposal manager with drafts and corporate proposal systems
•             Helping to develop the proposal schedule and then monitoring the schedule through submission
•             Organizing and supporting proposal functions such as document production, graphics, editing, and pricingaa
•             Gather proposal draft materials, oversee formatting and production, distribute to team
•             Requesting and gathering resume updates via a database system
•             Requesting and updating experience sheets via a database system
•             Performing all tasks associated with past performance references and questionnaires
•             Conducting quality and Request for Proposal compliance checks
•             Coordinating final production
•             Submitting technical and business proposals and confirming receipt
•             Providing needed support in responding to and submitting follow up submissions (responses to questions and final proposal revisions)

Basic qualifications:
•             Some college with a minimum of 20 years of experience including 10 years of federal proposal experience.
•             Proficient in MS office (Word, Powerpoint, Excel and Outlook)
•             Excellent communication and judgment skills
Preferred qualifications:
•             Bachelor's Degree

Candidates should be detailed oriented and enjoy managing multiple tasks simultaneously in a deadline driven environment. These roles require flexibility and the ability to anticipate and resolve problems quickly in a team environment.

Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Eligible employees may participate in:
  • Employee Stock Ownership Plan
  • 401(k) Retirement Plan
  • Paid Parental Leave
  • Vacation Leave
  • Sick Leave
  • Holiday Leave
  • Professional Development
  • Health Advocate
  • Employee Assistance Program
  • Travel Accident Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • Life and AD&D Insurance
  • Critical Illness Insurance
  • Supplemental Life Insurance
  • Flexible Spending Account
  • Health Savings Account


Protecting the health and safety of our employees and survey participants is a top priority for Westat. As a federal government contractor, Westat will require Westat staff, regardless of work location, to provide proof that they are fully vaccinated against COVID-19 upon hire or prior to December 8, 2021, whichever is later, and to follow all safety protocols, subject to approved accommodations under applicable law.

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.

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