Project Support Coordinator

Washington D.C.
Oct 21, 2021
Nov 25, 2021
Career Level
Entry Level
Full Time


The Project Support Coordinator supports projects by drafting project-related contract documents; communicating with internal and external clients, consultants, and vendors; maintaining contract and project-level finance files; creating and managing multiple tracking documents/databases; and other forms of project support.


  • Facilitate the project monthly progress reporting process, including conducting quality assurance/quality compliance (QA/QC) on the reports
  • Conduct QA/QC on project proposals and contract documents
  • Maintain the contracts repository and tracking documents/databases
  • Draft program-level and select project-specific contract documents in collaboration with the project managers and senior managing director(s)
  • Under the direction of project and program leadership, send project contract-related communications and requests to external stakeholders, including clients, consultants, and vendors
  • Liaise with the senior managing director, and legal and compliance team to facilitate the project-level consultant contract renewal process
  • Organize, track, and report on program staff attendance for contractually required training sessions
  • Facilitate project and program leadership review and responses to external contractor performance assessments and support project compliance with contractual requirements
  • Assist with ongoing contract process development and improvement (e.g., new template development)
  • Assist with data entry and QA/QC on program staff utilization spreadsheet
  • Populate estimate-to-complete worksheets for each project
  • Communicate and escalate identified risks to leadership
  • Provide assistance and administrative support to project, program, and NQF staff, as needed

POSITION QUALIFICATIONS Education/Certification:

Bachelor’s degree preferred, with at least 2 years of relevant work experience.


  • Experience in government contracts is an asset
  • Experience working with executive-level staff and external constituents is an asset


  • High attention to detail, ability to balance multiple projects and prioritize time effectively, and meet deadlines in a fast-paced environment
  • Customer service skills
  • Problem solving and process improvement skills
  • Agility and ability to adapt to change
  • Ability to work effectively independently, and to collaborate with teams
  • Clear oral and written communication skills
  • Proficiency in use of MS Office suite, MS SharePoint, and MS Teams

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