POSITION SUMMARY

The Project Support Coordinator supports projects by drafting project-related contract documents; communicating with internal and external clients, consultants, and vendors; maintaining contract and project-level finance files; creating and managing multiple tracking documents/databases; and other forms of project support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Facilitate the project monthly progress reporting process, including conducting quality assurance/quality compliance (QA/QC) on the reports
• Conduct QA/QC on project proposals and contract documents
• Maintain the contracts repository and tracking documents/databases
• Draft program-level and select project-specific contract documents in collaboration with the project managers and senior managing director(s)
• Under the direction of project and program leadership, send project contract-related communications and requests to external stakeholders, including clients, consultants, and vendors
• Liaise with the senior managing director, and legal and compliance team to facilitate the project-level consultant contract renewal process
• Organize, track, and report on program staff attendance for contractually required training sessions
• Facilitate project and program leadership review and responses to external contractor performance assessments and support project compliance with contractual requirements
• Assist with ongoing contract process development and improvement (e.g., new template development)
• Assist with data entry and QA/QC on program staff utilization spreadsheet
• Populate estimate-to-complete worksheets for each project
• Communicate and escalate identified risks to leadership
• Provide assistance and administrative support to project, program, and NQF staff, as needed

POSITION QUALIFICATIONS Education/Certification:

Bachelor’s degree preferred, with at least 2 years of relevant work experience.

Experience:

• Experience in government contracts is an asset
• Experience working with executive-level staff and external constituents is an asset

Skills/Abilities:

• High attention to detail, ability to balance multiple projects and prioritize time effectively, and meet deadlines in a fast-paced environment
• Customer service skills
• Problem solving and process improvement skills
• Agility and ability to adapt to change
• Ability to work effectively independently, and to collaborate with teams
• Clear oral and written communication skills
• Proficiency in use of MS Office suite, MS SharePoint, and MS Teams