Project Support Coordinator

Location
Washington D.C.
Posted
Oct 21, 2021
Closes
Nov 25, 2021
Function
Administrative
Industry
Nonprofit
Career Level
Entry Level
Hours
Full Time

POSITION SUMMARY

The Project Support Coordinator supports projects by drafting project-related contract documents; communicating with internal and external clients, consultants, and vendors; maintaining contract and project-level finance files; creating and managing multiple tracking documents/databases; and other forms of project support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Facilitate the project monthly progress reporting process, including conducting quality assurance/quality compliance (QA/QC) on the reports
  • Conduct QA/QC on project proposals and contract documents
  • Maintain the contracts repository and tracking documents/databases
  • Draft program-level and select project-specific contract documents in collaboration with the project managers and senior managing director(s)
  • Under the direction of project and program leadership, send project contract-related communications and requests to external stakeholders, including clients, consultants, and vendors
  • Liaise with the senior managing director, and legal and compliance team to facilitate the project-level consultant contract renewal process
  • Organize, track, and report on program staff attendance for contractually required training sessions
  • Facilitate project and program leadership review and responses to external contractor performance assessments and support project compliance with contractual requirements
  • Assist with ongoing contract process development and improvement (e.g., new template development)
  • Assist with data entry and QA/QC on program staff utilization spreadsheet
  • Populate estimate-to-complete worksheets for each project
  • Communicate and escalate identified risks to leadership
  • Provide assistance and administrative support to project, program, and NQF staff, as needed

POSITION QUALIFICATIONS Education/Certification:

Bachelor’s degree preferred, with at least 2 years of relevant work experience.

Experience:

  • Experience in government contracts is an asset
  • Experience working with executive-level staff and external constituents is an asset

Skills/Abilities:

  • High attention to detail, ability to balance multiple projects and prioritize time effectively, and meet deadlines in a fast-paced environment
  • Customer service skills
  • Problem solving and process improvement skills
  • Agility and ability to adapt to change
  • Ability to work effectively independently, and to collaborate with teams
  • Clear oral and written communication skills
  • Proficiency in use of MS Office suite, MS SharePoint, and MS Teams

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