Grant Management Specialist

Washington, D.C
Oct 20, 2021
Oct 28, 2021
Full Time


This position is located in the U.S. Department of Justice, Office of Violence Against Women (OVW). OVW implements the Violence Against Women Act and subsequent legislation and provides national leadership against domestic violence, dating violence, sexual assault and stalking. OVW has launched a multifaceted approach to responding to these crimes. The incumbent will be responsible for policy, programmatic development, oversight, planning, implementation and assessment of grant programs.
Learn more about this agency


The duties and responsibilities for a 1109 Grant Management Specialist generally include, but are not limited to, the following:
  • Advises and develops policies and programs related to the prevention of domestic violence, dating violence, sexual assault, and stalking.
  • Reviews applications for grant assistance.
  • Develops grant program solicitations related to domestic violence, dating violence, sexual assault, and stalking. Administers grants after award, including necessary site monitoring activities, ensuring compliance to legislative mandates and other requirements.
  • Provides guidance and advice on grant and/or cooperative agreement policies and regulations that required considerable adaption and/or interpretation for application to complex issues and programs.
  • Serves as an organizational spokesperson at public meetings, briefings, workshops, and program activities on violence against women issues.
The duties listed above are generally written for one grade level. If the position is advertised at multiple grades, the duties will be adjusted in difficulty, complexity, and level of supervision, for higher or lower grades, as appropriate. Organizations may also add 'other duties as assigned' once you are hired, based on what is included and allowed by the position description.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a United States Citizen or National.
  • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
  • You may be required to complete a one-year probationary or trial period.
  • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
  • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
  • Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
  • Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
  • You will be required to be fully vaccinated against COVID-19, regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.) subject to such exceptions as required by law.
  • Additional selections may be made from this Announcement if positions become available within 90 days of the date of the certificate (i.e., referral).


To qualify for the position of Grant Management Specialist, (GS-1109-11/12), you must meet the basic qualification requirements listed below:

Specialized Experience and/or Education :

To qualify for the GS-11 level, you must have one year of specialized experience equivalent to the GS-9 grade level in the Federal service performing the following duties:
  • Assisting with intervention and prevention programs that address violence against women or other similar victim and family prevention and protection programs;
  • Complete procedural tasks related to the grants administration process, such as assisting with preparing and tracking grants/assistance awards; and
  • Ensure that grant rules and regulations are followed and applied consistently.
  • OR

    PhD., or equivalent doctoral degree; or three full years of progressively higher level graduate education leading to such a degree; or LL.M., if related, or some specialized experience as described above, but less than one year; and have more than two years but less than three years of education as described above

    To qualify for the GS-12, you must have one year of specialized experience equivalent to the GS-11 grade level in the Federal service performing the following duties:
  • Advising on intervention and prevention programs that address violence against women or other similar victim and family prevention and protection programs;
  • Developing support programs for domestic violence, dating violence, sexual assault, stalking and/or similar victim and family support programs;
  • Providing advice and guidance on a variety of grant management policies, regulations, procedures, and practices; evaluating grantee and/or awardee performance and compliance; and
  • Ensuring that grant rules and regulations are followed and applied consistently.

  • You MUST meet all qualification requirements by the closing date of this announcement, 11/06/2021.

    Your resume must support your responses to the questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.


    If you are relying on your education to meet qualification requirements :
    Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
    Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation .

    All documentation must be in English or include an English translation.

    Additional information

  • CAREER TRANSITION PROGRAMS ( CTAP or ICTAP ): For more information visit: USAJOBS Career Transition Programs
  • VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details.
  • REASONABLE ACCOMMODATION: Our policy can be found at:
  • DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
  • SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: .
  • COVID-19 Vaccination Requirements:
    1. As required by Executive Order 14043 , Federal employees are required to be FULLY vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or BEFORE appointment or onboarding with the agency, if after November 22, 2021. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
    2. Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement within 120 days. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agency's telework policy.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified, based on your numeric rating. Within these categories, applicants eligible for veterans' preference will receive selection priority over non-preference eligibles. Applicants in the Best Qualified category will be sent to the hiring official. The hiring office may chose to conduct an additional examination of best qualified applicants by interview or panel of subject matter experts.

    Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
    • Financial Assistance Mechanisms
    • Grants Management Laws and Regulations
    • Integrity/Honesty
    • Violence Against Women Programs

    Career Transition Programs ( CTAP or ICTAP ): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:
  • Meet CTAP or ICTAP eligibility criteria;
  • Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and
  • Submit the appropriate documentation to support your CTAP or ICTAP eligibility.
  • PLEASE NOTE: Additional selections may be made from this Announcement if positions become available within 90 days of the date of the certificate (i.e., referral).

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Credentialing , Suitability/Fitness

    Required Documents

    Documentation requirements may vary from applicant to applicant based on your eligibility claims.
    For example, Veteran documents would be required only from applicants claiming Veteran's Preference. It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
    • Resume

    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • Other Supporting Documentation
    • Peace Corps/VISTA NCE Documentation
    • Performance Appraisal
    • Professional Certification
    • Reasonable Accommodation Documentation
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript
    • Writing Sample

    ALL APPLICANTS : You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:
  • Official position title,
  • Employer name and contact information,
  • Start and end dates ( including month and year ),
  • A detailed list of duties & accomplishments,
  • Your highest salary (or grade/step) achieved, and
  • The number of hours worked per week (or indicate full-time).
  • If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder , as this will ensure you're including everything that is required.

    If you are claiming a Veterans Preference eligibility:
  • When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
  • If you are a V eteran with a service-connected disability rating of 30% or more , you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
  • If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
  • For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets .
  • If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP :
  • You must submit your separation notice or agency RIF letter from your agency.
  • If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
  • See USAJOBS' Career Transition Programs for more information.
  • If you are using education to qualify for this position, or education is required :
  • You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
  • Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
  • If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education.
  • Please do not submit electronic transcripts with documentation security protection, these may prevent our application system from accepting and processing the document.
  • More Info:
    USAJOBS - What documents might I need to provide?
    Application Manager Help - Documents

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