Duties

Summary

This position is located in the Financial Services Directorate (FSD), Travel Office. The incumbent is responsible for supporting travel operations, and interpretation of the Federal Travel Regulations as required for domestic and international travel, thereby ensuring better internal controls, and interrelating efforts of management, travel administrative staff and travelers.

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Responsibilities

This position is not eligible for permanent remote telework.

This is a non-supervisory, bargaining unit position.

The position description number for this position is 080539.

The incumbent for this position will work a full-time, flexitime work schedule.

Provides policy guidance and support to Travel Office customers, and performs administrative processes such as data entry, reviewing travel transactions, documenting guidance, systems analysis, and overall financial management as it relates to travel activity.

Plans and conducts reviews of transactions in conjunction with other personnel. Performs prescribed travel audit functions, which are based on Federal Travel Regulations (FTR), and uses standard evaluation techniques. Conducts audits of travel documents and uses internal systems to conduct research. Adapts methods and techniques to solve a variety of travel problems that occur. Evaluates financial and/or travel systems, policies, procedures, functions, and transactions to ascertain the integrity, effectiveness and productivity of the assigned operation and systems. Reviews specific financial and/or travel operations, documents and activities to determine compliance with governing regulations, operating procedures and controls. Gathers and evaluates travel data to determine whether an entity acquires, protects, and uses its resources economically and efficiently; the extent the program has achieved the desired results or benefits; the effectiveness of the organizations, programs and activities; and whether an entity is complying with law and regulations applicable to the program.

Performs a variety of analytical duties related to the day-to-day operation of the travel program. Prepares portions of financial and travel reports that are factual in nature based on an objective and systematic examination of the performance of an organization, program, activity, or function. Cites applicable regulations, identifies source of situations, and recommends straightforward corrective actions as needed.

Provides routine advice and assistance on well-precedent travel matters, issues, or data pertaining to a financial and/or travel program. Identifies inconsistencies in processing, problems needing resolution, customer needs and recommend corrective actions.

Reconciles problem transactions, making adjustments using well-established accounting practices. Participates in various reconciliation activities to ensure that transactions are posted correctly and any issues are resolved. Monitors, tracks, and reports on travel obligations and expenditures. Assures that travel transactional data is entered into the agency's financial and /or travel management system correctly. Recommends adjustments to policies or procedures to ensure more efficient operations. Conducts annual year-end-closing activities and reconciliations.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of the Federal Travel Regulations and travel document processing.**

Demonstrated ability to perform travel management activities using computer systems and software applications.**

Ability to provide customer service.

Ability to gather, organize, analyze, and reconcile travel related financial data.

Knowledge of travel management policies and procedures.

Ability to communicate effectively other than in writing.

Education

There are no educational requirements for this position.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.