Assistant Contract Specialist/Contract Specialist (Level I & II)

Virginia Beach, Virginia
Oct 20, 2021
Oct 28, 2021
Full Time


Responsible for all procurement actions for Pre-Award, Award and Post-Award from cradle to grave, including but not limited to: Procurement planning; Source Selection; Large Contracts; Contracting by Negotiation; Cost and Price Analysis; Contract Administration; Terminations and Claims; Simplified Acquisition and Micro Purchase.
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Key Requirements
  • Candidate must meet all qualification requirements by the closing date of this announcement.
  • A one-year probationary period will be required upon selection.
  • Social Security Card must be presented at time of appointment.
  • If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-verify system. Federal Law requires verifying eligibility of all new hires. The Navy Exchange Service Command is an E-Verify Participant.
  • Incumbents of this position must be U.S. Citizens.
  • Candidates/Incumbent must be eligible for and obtain a Secret Clearance.
  • Major Duties

    - Assists in the development, formulation and implementation of procurement plans, policies, procedures and standards applicable to worldwide buying/acquisition functions.
    - Keeps abreast of legal and regulatory changes.
    - Presents NEXCOM's position to Contract Review Board and senior procurement personnel regarding solicitation requirements, proposal analysis, detailed cost and price analysis for determination of fair and reasonable pricing; prepares breakdown and evaluation of merit or offers and makes recommendations for award.
    - Assist with preparation of correspondence to suppliers, vendors, industry associations, legal representatives, Members of Congress and other governmental agencies and responds to inquiries, protests, disputes, and proposed actions from other concerned NEXCOM elements, higher authority and legal counsel.
    - Resolves problems in procurement, solicitations, contract formats, schedules, negotiations, awards, modifications and amendments.
    - Monitors corrective actions required to improve contract effectiveness and to assure compliance with directed requirements.
    - Meets with industry representatives, individually or collectively, regarding systemwide/regional procurements.
    - Discusses and evaluates industry input and proposes contract requirements.
    - Develops evaluation factors and criteria for best value procurements.
    - Composes and develops contract language, proposal abstracts, clauses for services, products, leases and licensing agreements.
    - Plans negotiation strategies and coordinates/conducts negotiations with vendor representatives.
    - Performs post-award contract administration, assists with the preparation of COTR letters of appointment and Contract Administration Plans, insures contract requirements are met.
    - Cancels, negotiates changes and terminates contract, as applicable.
    - Review item description and proper contract schedule to insure maximum competition and regulatory compliance.
    - Proposes actions to improve procurement process and accomplish a more rapid, economical, effective procurement response.
    - Participates in development of comprehensive presentations, slides, background material, briefing paper, etc.
    - Develops training lesson plan on various procurement subjects.
    - Assist and trains lower level contract personnel in the performance of their duties.
    - Performs other related duties as assigned.

    The incumbent of this position must file a Financial Disclosure Report (OGE) Form 450, as required.

    Travel Required

    Occasional travel - 25%.

    Supervisory status

    Promotion Potential
    3 - NF-3, Staff.


    Conditions of Employment

    The incumbent of this position must file a Financial Disclosure Report (OGE) Form 450, as required.


    In combination of education and experience -

    SPECIALIZED EXPERIENCE: One year of contracting experience (government or private sector) at the assistant contracting level, that provided the candidate to demonstrate the ability to execute a majority of the following: independently negotiate and award large purchase requirements; prepare and issue request for proposals; demonstrate knowledge of competitive range determinations; independently evaluate proposals and prepare contract action clearance documentation; present case to award large purchases; debrief unsuccessful offeror or independently prepare appropriate documentation to provide debriefing information.



    A 4-year Baccalaureate degree, in any field


    At least 24 semester hours in business disciplines including, accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, organization and management.


    Current associates in 1102 series positions on January 1, 2000, will be considered to have met the general requirements for this position.

    Additional information


    2021 Open Enrollment Video: .

    Retirement Video: .

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your qualification will also be evaluated on the Minimum Qualification Requirements as described in your profile and resume. Credit will be given for appropriate paid and unpaid experience or volunteer work.

    Background checks and security clearance

    Security clearance

    Drug test required

    Required Documents

    To apply for this position, you must provide a complete Application package which includes:

    a) Your Resume.
    b) Completion of Automated Application.
    c) Any documents you wish to be reviewed.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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