Records Manager - Term 2 years

Arlington, Virginia
Oct 20, 2021
Oct 28, 2021
Full Time


You will serve as Records Manager to spearhead the final transfer of paper records to NARA & convert remaining to an electronic system.
We need an experienced & motivated individual for this unique opportunity, who will travel to Paris, France on occasion to review & audit overseas paper records. Telework available but must be in commuting area of Arlington, VA to physically review records.

Applications will be reviewed on October 7, and every 10 days thereafter until this position is filled.

Learn more about this agency


Your initial focus will be to spearhead the transfer of paper records to NARA. This will require considerable on-site work at the Arlington office in the first months of your employment.

Under the supervision of the Chief Information Officer, the incumbent of this term position will perform the following:

1. Guide the daily work of a permanent Records Manager;
2. Serve as the expert on the Records Manager Program;
3. Act as liaison and primary POC in ongoing auditing efforts with National Archives and Records Administration (NARA);
4. Lead the transformation of paper records to electronic records;
5. Serve as senior advisor on the implementation of electronic recordkeeping systems, to include participating in capital planning for information systems, evaluating readiness of systems, working with legal counsel on compliance, and collaborating with directorates to ensure records management functionality is built in to system designs.

You can preview the Assessment Questionnaire here .

Travel Required

Occasional travel - You will be expected to travel to Europe on occasion for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. Citizenship.
  • Suitable for Federal employment as determined by appropriate background investigation.
  • Males born after 12-31-1959 must be registered with Selective Service.
  • May be required to successfully complete a probationary/trial period.
  • May be eligible for incentive pay.
  • May be eligible for superior qualifications/special needs pay setting.
  • Direct Deposit of pay is required.
  • E-Verify will be used to confirm employment eligibility on new employees. To learn more about E-Verify, including your rights and responsibilities, visit
  • Federal employees must be fully vaccinated for COVID-19 by 22 Nov 2021. Exceptions in limited circumstances may be authorized as required by law.


Applicants must have at least one (1) year of specialized experience at the GS-12 level, or equivalent, in the Federal service which includes expert knowledge on: 1) planning, administering and/or coordinating major records management activities; 2) directing a long range electronic records project, providing training on the principles and practices of electronic records and information management, and/or serving as a division or agency adviser on the taxonomy and metadata requirements for electronic records; and 3) managing diverse records (such as electronic, paper, photographs, microforms, audiovisual, and electronic media) in the scheduling, offsite storage coordination, and formulation and delivery of records life cycle training.

Time in Grade
Time-in-grade restrictions apply for all candidates considered under Merit Promotion (generally applicants who have held a Federal civilian appointment within the previous 52 weeks). These applicants must have 1 year time-in-grade at the next lower level or equivalent to qualify.

Closing Date
Only experience obtained by the closing date of the announcement, or by the date of application review for open continuous announcements, will be considered. Applicants qualifying through education, but who have not yet graduated or received final grades, may apply using their current grades at time of application. If selected, you will be required to verify final grades and/or produce additional documentation.

Annual Leave Accrual Credit
Selectees may be eligible to earn a higher annual leave accrual rate based on prior non-Federal or uniformed service work experience. The amount of service credit will be based on specialized experience or qualifying experience that is provided on the applicant resume and documentation submitted.

Additional Vacancies
This announcement may be used to fill additional or similar vacancies at the same grade level.


This job does not have an education qualification requirement.

Additional information

ACTIVE DUTY SERVICE MEMBERS : In accordance with VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011 (Public Law 112-56), Current military members may apply by submitting a "certification" of active service in lieu of a DD-214. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain: (1) your rank; (2) dates of active duty service; (3) type of discharge and projected character of service (i.e. honorable); (4) projected Veteran's preference, if applicable; (5) date terminal leave begins, if applicable; (6) date of expected discharge or release that is within 120 days of your employment application submission; and (7) signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. If selected, your qualifying separation, veteran's preference, and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found to have an incomplete application. Military members may be appointed before the effective date of their military retirement/separation if on terminal leave.

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.
Interagency Career Transition Assistance Program (ICTAP): If you have never worked for the Federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To receive selection priority, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position; and (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority, applicants must satisfy all qualification requirements for the position and have a rating of 85 or above.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements, you may review the information at the following links:
  • Persons with Disabilities-Schedule A
  • Special Hiring Authorities for Veterans
  • Special Hiring Authority for Certain Military Spouses
  • Other Special Appointment Authorities
  • Family of Overseas Employees
  • Peace Corp/VISTA
Term Position: This is a term position, not to exceed TWO (2) years, and may be extended to a maximum of four (4) years. Term positions may be filled by appropriate non-competitive candidates as required by Federal regulations.

Males born after December 31, 1959 must be registered or exempt from Selective Service .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Assessment Questionnaire. Applicants who identify themselves as ineligible in any way will not be considered further. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for an incomplete application. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
Management will consider any Federal performance appraisals and/or awards you submit with your application as an indication of your experience and work history. These documents will not be scored as part of the assessment process.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
  • Technical Competence (Records Management)
  • Information Management
  • Planning and Evaluating

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
1. Your resume listing work schedule, hours worked per week, dates of employment and duties performed, and Grade Level (for Federal employment);
2. Online Assessment Questionnaire, as completed through this Vacancy announcement;
3. Other supporting documents:
  • Cover Letter, optional;
  • College transcript(s), only if qualifying based on education;
  • Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held if applying as a Status, Transfer, or Reinstatement candidate with current or former Federal service;
  • Most recent Federal Performance Appraisal if you are a current Federal employee;
  • DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty for consideration under Veteran hiring authorities.

4. Applicants applying under other authorities (disability/Schedule A, Peace Corps/VISTA volunteers, CTAP/ICTAP, Interchange, etc.) must submit the appropriate documentation establishing their eligibility.
If you submit multiple copies of the same document, only your most recent uploaded document (by date & time stamp) will be considered. If your resume or supporting documents are illegible or unreadable, or if you fail to include any of the above mentioned required documents, you may lose consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. You may not be considered for any hiring eligibilities that you fail to list and/or support with proper documentation. Applicants who disqualify themselves will not be considered further. If your application materials contain sensitive or inappropriate information, including but not limited to: photographs; classified or government sensitive information; copied and pasted portions of this job announcement; obscene information, etc., you may not be considered. Falsifying your background, education, and/or experience is cause for non-selection, disqualification from further consideration or withdrawal of tentative or final job offers.

Similar jobs