Executive Assistant, CG-0301-11/12

Employer
USAJobs
Location
Washington, D.C
Posted
Oct 16, 2021
Closes
Oct 19, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the FDIC. It reports administratively to the Deputy to the Chairman for External Affairs, and is responsible for providing management of a wide range of complex administrative operations and special project functions at the FDIC Executive level for the following: the Deputy to the Chairman for External Affairs, the Deputy to the Chairman for Financial Stability, and the Deputy to the Chairman for Consumer Protection and Innovation.

Learn more about this agency

Responsibilities

At the full performance level, major duties include:
  • Provide administrative operations management and special project support on behalf of senior Executives at the highest levels of the Corporation. Maintain calendars, scheduling and accepting request and notifying the Deputies of potential conflicts. Scan and flag significant internal and external events that are not otherwise on the Deputies' calendars.
  • Perform and manage the day-to-day administrative operating tasks and is responsible for the efficiency of all administrative controls, procedures and office operations.
    Establish internal Standard Operating Procedures for the management and operations of internal administrative office processes. Conduct studies and evaluations of the efficiency and effectiveness of the administrative processes, recommending process improvements as needed.
  • Serve as the timekeeper for supported offices. Assist with budget preparation and tracking spending data for the supported offices.
  • Research, analyze, coordinate and consolidate Executive responses, and generates the first drafts of correspondence on behalf of the Executive per the Executive's guidance.
  • Coordinate or personally respond to incoming routine inquiries, interacting with other divisions and offices to obtain the information needed to respond to inquiries. For those issues that do not require the Deputies' attention, research issues and prepare a response. Perform research on matters of interest to the Deputies to the Chairman as well as a number of assignments that may be of a sensitive or confidential nature.
  • Provide the Deputies with appropriate background materials relevant to scheduled meetings or events as soon as available.
  • Review correspondence and other documents and ensure consistency with the Corporation's procedures on completeness, timeliness and formatting standards. Assure that all materials are considered and approved by proper officials. Proofread documents to ensure accuracy of information/data and content; corrects spelling and grammar.
  • Act as a consistent point of contact for the Deputies' internal and external partners and stakeholders, communicating using a wide range of platforms (email, virtual platforms, by phone, social media, as appropriate). Provide insight into Deputies' policies and positions to management and staff on sensitive or complex issues. Maintain a current list of Deputies' contacts, including their immediate support staff. Also serves as liaison with other government agencies, including congressional contacts.
  • Arrange domestic and international travel for each of the Deputies using current travel planning software and web-based tools. Coordinate with the Division of Finance travel staff. Provides detailed itineraries, makes changes as necessary, and files travel vouchers in a timely and accurate manner, and in conformance with applicable travel regulations and guidance.


Travel Required

Occasional travel - Occasional travel may be required.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment



Completion Of Financial Disclosure May Be Required.

Registration with the Selective Service.

U.S. Citizenship is required.

Employment Conditions.

High Risk Position - Background Investigation (BI) required.

Qualifications

Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here .

To qualify at the grade 11, applicants must have completed at least one year of specialized experience equivalent to at least the 9 grade level or above in the Federal service. Specialized experience is defined as experience providing administrative support to officials at division/office levels, managing the official's schedule, meetings, travel arrangements, events, phone calls; dealing with confidential matters; maintaining organized records, and preparing and editing correspondence, briefings and presentations. OR

EDUCATION: a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related. OR

COMBINATION of graduate level education as described above, and the specialized experience as described above, that together meet the qualification requirements for this position.

To qualify at the grade 12, applicants must have completed at least one year of specialized experience equivalent to at least the 11 grade level or above in the Federal service. Specialized experience is defined as experience providing administrative support to a senior level official at the division/office director level or higher, managing the senior level official's schedule, meetings, travel arrangements, events, phone calls; dealing with confidential matters; maintaining organized records, and preparing and editing correspondence, briefings and presentations.

Applicants eligible for ICTAP (Interagency Career Transition Assistance Program) must achieve a score of 85 "well qualified" for this position. For more information, click here.

Applicants must have met the qualification requirements (including selective placement factors - if any) for this position within 30 calendar days of the closing date of this announcement.

Education

See requirements stated under QUALIFICATIONS.

Additional information

If selected, you may be required to serve a probationary period.

To read about your rights and responsibilities as an applicant for Federal employment, click here .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and the online assessment questionnaire will be reviewed, to determine whether you meet the qualification requirements outlined in this announcement. Therefore, it is imperative that your resume contain sufficiently detailed information upon which to make the qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.

Your resume will also be evaluated to measure your responses to the assessment questions. If you rated yourself higher on the questionnaire than what is supported by your resume, your overall qualifications assessment may be adversely affected.

Top ranked candidates will be referred to the selecting official for further review and consideration.

The competencies/knowledge, skills, and abilities (KSAs) you will be assessed on are listed below.
  • Knowledge of administrative management matters, actions, processes, principles, practices, techniques, and methods.
  • Ability to research, compile and summarize information to prepare a range of documents for the supported Executives while maintaining confidentiality.
  • Skill in oral communication.
  • Skill in written communication.
  • Ability to establish and maintain working relationships with persons at all levels, both within and outside the Corporation.
  • Skill in the use of Microsoft Office Suite.
  • Knowledge of policies, rules and regulations regarding travel.

  • You do not need to respond separately to these KSAs. Your answers to the online questionnaire and resume will serve as responses to the KSAs.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Position sensitivity and risk
    High Risk (HR)

    Trust determination process
    Suitability/Fitness

    Required Documents

    Failure to provide all of the required documentation as stated in this vacancy announcement may result in an ineligible determination or may affect your consideration status. Please review the following to determine your eligibility and which document(s) is required to complete your application:

    VETERANS EMPLOYMENT OPPORTUNITY ACT (VEOA) ELIGIBLES AND SPECIAL HIRING AUTHORITIES FOR VETERANS: If you are applying for consideration under VEOA and special hiring authorities for veterans, click here . You must submit documentation (e.g., DD-214, VA Letter, SF-15, etc.) to demonstrate veterans' eligibility.

    SPECIAL APPOINTING AUTHORITIES FOR PEOPLE WITH DISABILITIES: If you are applying for consideration under special appointing authorities for people with disabilities, you will be required to provide proof of disability documentation to specify that you are a person who (1) has a severe physical disability; (2) an intellectual disability; or (3) a psychiatric disability. The documentation does NOT need to detail your specific disability, medical history, or need for accommodation, however; the letter MUST clearly state that you are eligible for appointment under this authority and that your eligibility is based on a severe physical disability; an intellectual disability; or a psychiatric disability. THE DOCUMENTATION MUST HAVE BEEN OBTAINED FROM: (a). Licensed medical professionals; or (b). State or private vocational rehabilitation specialists; or (c). Any Government agency (e.g., VA, etc.) that issues or provides disability benefit. THE DOCUMENTATION MUST INCLUDE: a statement that you are eligible based on one of the following: severe physical disability, an intellectual disability, or a psychiatric disability. To view sample Schedule A proof of disability letters, click here , and for more information on this special appointing authority, click here . Please note that employees hired under this Schedule A hiring authority will be required to complete a Standard Form 256 to identify their disability status.

    INTERAGENCY TRANSITION ASSISTANCE PROGRAM (ICTAP): If you are a displaced or surplus Federal employee eligible for consideration under the ICTAP, you must submit proof of eligibility. For more information, click here .

    CURRENT FEDERAL EMPLOYEES OR REINSTATEMENT ELIGIBLES WITH COMPETITIVE STATUS: A copy of your most recent SF Form 50, Notification of Personnel Action that shows: (1) permanent or career-conditional tenure (codes 1 or 2, in block 24), and (2) position occupied in the competitive service (code 1, in block 34). If reinstatement eligible include your Career/Career conditional SF-50. To be considered as a non-competitive eligible candidate, the SF-50 must show the highest grade level or full performance level applicant has attained competitively on a permanent basis, and grade must be equivalent or higher than the grade for which applying.

    NONCOMPETITIVE CONVERSION ELIGIBLES UNDER A PATHWAYS PROGRAM: If you are applying under this noncompetitive conversion authority, you must provide proof of program completion. A letter from your current agency certifying completion is acceptable documentation.

    FDIC EMPLOYEES: Submit a final digitally signed copy of your most recent Annual Performance Appraisal and Evaluation form. The final PDF form is also acceptable. If you want to be considered non-competitively include a copy of your SF-50. The SF-50 must show the highest grade level or full performance level applicant has attained competitively on a permanent basis, and grade must be equivalent or higher than the grade for which applying.

    EDUCATION DOCUMENTS: If you are using education to meet all or part of the qualification requirements, submit a copy of your college transcript (an unofficial transcript is acceptable). Education must be from accredited institutions. For a listing of accredited educational institutions, click here . An official transcript will be required if you are selected. If you attended more than one university and need to send multiple transcripts, please upload/fax all transcripts as one document.

    Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For more information, click here .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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