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Accounting Technician

Employer
USAJobs
Location
Roanoke, Virginia
Closing date
Oct 19, 2021
Duties

Summary

The Accounting Technician performs tasks such as maintaining accounts and documents, analyzes, examines, communicates payables, receivables, obligations, financial, administrative, technician, assistant, decision making, technical and clerical level work in support of a budget, accounting, auditing and fiscal function ensuring effective, efficient and accurate financial and administrative operations.
Learn more about this agency

Responsibilities

Major duties include, but are not limited to:
  • Performs budget administration support, financial systems support, accounting technician, accounts payable and maintains overall control for Accounts Receivable.
  • Audits and maintains financial accounts and accounting data daily and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data.
  • Verifies and classifies many types of financial transactions daily involving the operations to including processing corrective actions for erroneous conditions.
  • Determines daily the proper cost centers, budget object codes (BOCS), revenue source codes, transaction codes, transaction types, fiscal year(s), appropriation funds and fund control points (FCP).
  • Research discrepancies between ledgers and make adjustments.
  • Reconcile detailed listings of outstanding transactions to general ledger control accounts.
  • Maintain control accounts and subsidiary accounts and process accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, earnings, rejected transactions, and other accounts in connection with the general ledger.
  • Certify and audit payments to ensure compliance with terms.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 7:45 a.m.- 4:30 p.m. (Monday to Friday)
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Accounting Technician/PD018260 and PD018250
Relocation/Recruitment Incentives: Not Available
Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status
No

Promotion Potential
7

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)


Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

GS-6 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS5 in the normal line of progression for the occupation in the organization. Make sure your resume supports your responses that you select. Examples of specialized experience would typically include, but are not limited to:
  • Clerical or technician work requiring knowledge of the basic and commonly used accounting, budget, or other financial management procedures, methods, and techniques associated with and supporting the work of professional accounting.
  • Recurring assignments requiring the ability to use and understand accounting terminology.
  • Following accounting tasks, methods, and procedures that are laid out in published or oral instructions and covered by established precedents or guidelines.
  • Reviewing transactional documents to insure all required information (such as signatures, schedules, bills, accounting codes, etc.) is present.
  • Classifying accounting transactions that include verifying the accuracy and completeness of the accounting data.
  • Entering data into accounting systems, correcting invalid/incorrect entries, and preparing trial balances to check the status of accounts.
  • Preparing transaction summaries, and control documents or other posting documents reflecting entries to be made.
GS-7 Specialized Experience: To qualify for the GS-7 Accounting Technician position, you must possess the specialized experience that equips you with the knowledge, skills, and abilities for this position at, above (or) equivalent to the next lower grade level (GS-6). Make sure your resume supports your responses that you select. Examples of specialized experience would typically include, but are not limited to:
  • Technician work requiring extensive knowledge of a body of standardized regulations, requirements, procedures, and operations associated with and supporting the work of professional accounting.
  • Performing a full range of accounting, budget, and financial management support duties related to recurring or standardized transactions (e.g., auditing cash processing documents for completeness; verifying the availability of funds by account and obligating necessary dollar amounts).
  • Using one or more automated databases associated with a specific accounting, budget, or other financial management function sufficient to input a range of standard information or adjustments, understand recurring error reports, and take corrective action.
  • Preparing synopsis of audits and generating a variety of financial reports.
  • Reviewing purchase orders, contracts, travel orders, and other claims against obligated funds.
  • Monitoring accounts and sub-account balances, reviewing postings to ensure accuracy, and recommending appropriate corrective action.
  • Reviewing efficiency of clerical processes and compliance with prescribed procedures, developing recommendations for improvement; and working with other accounting/administrative staff to implement corrective actions and coordinate plans to prevent future errors, delays, or other complications regularly occurring during a transactional cycle.

You will be rated on the following Competencies for this position:
  • Accounting
  • Analytical Reasoning
  • Computer Skills
  • Customer Service


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The physical demands of this position is primarily sedentary, however some walking, bending, stooping, standing, stretching and carrying objects such as files/binders are required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:
  • Resume


RESUME REMINDER:
Your resume (and/or curriculum vitae) must include the following information for each job listed:
* Job title
* Pay Plan and Grades Held (for Federal positions)
* Duties (Please be as detailed as possible). We recommend that you include information directly related to the position you are applying to. Good examples of pertinent information can be found in the Duties and Qualifications sections of the announcement. If you have performed any of those duties or have any of that experience, we are looking for that on your resume. We make no assumptions in regards to experience. It has to be on the resume under the position it was performed in at the proper grade level to count towards qualifications.
* Month & year start/end dates (e.g. June 2007 to April 2008)
* Full-time or part-time status (include hours worked per week)

For example:
* Human Resources Specialist (Staffing/R&P)
* Any VA Healthcare System, Address City, State ZIP
* Full Time (40 Hours Per Week)
* GS11 Step 2 4/2019 Present
* GS11 Step 1 4/2018 4/2019
Duty related to the position you are applying to
Duty related to the position you are applying to
Duty related to the position you are applying to

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • PCS Orders
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action


SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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