Assistant Coordinator Of Training And Exercise (emergency Mgmt. Specialist Iv)

Fairfax, Virginia
$76,271.52 - $127,119.62 Annually
Oct 16, 2021
Oct 30, 2021
Full Time
Job Announcement

This position is responsible for the management and oversight of personnel, and projects related to the development and implementation of a comprehensive emergency management training and exercise program for the county. This includes, but is not limited to, oversight of emergency training and exercise initiatives including training for Emergency Operations Center (EOC) staff, management of tabletop and functional exercises, ensuring the county is following the National Incident Management System (NIMS) and National Qualification System, training and development of the NIMS curriculum, and oversight of the County’s After-Action Reports and corrective action plans. Coordinates partner agencies and stakeholders in county-wide and regional emergency training and exercise, including participation in the National Capital Region Urban Area Security Initiative (UASI) training and exercise initiatives and Northern Virginia training and exercise Subcommittee. Coordinates the county’s Multi-Year Integrated Preparedness Plan (MYIPP) based on training needs, assessment and identified gaps as well as federal grant requirements and organizational priorities. Supervises Training and Exercise staff by establishing work priorities, conducting employee evaluations, and providing policy, budget, technical and procedural guidance. The position will be required to have experience managing contractor support, budgets using both local and grant funding or other sources. Other requirements include experience in managing federal grants, writing project plans and monthly reports. The position will serve in various roles in the EOC to include the section chief level or higher and provides subject matter expertise to the development of EOC products and processes. This position serves as part of the agency senior leadership team and performs 24/7 on-call duty officer functions on a rotating weekly basis with other OEM staff.

Note: Position considered Emergency Service Personnel and required to work in the Emergency Operation Center (EOC) activations may require 12 hour or longer shifts which will include evenings, weekends and holidays. The employee may will be required to report to work regardless of the emergency situation.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Provides security planning advice to County management and serves as program lead for the County's strategic homeland security planning initiatives;
  • Develops, reviews and revises short- and long- range plans, guidelines, standards, policies and procedures, assesses and identifies potential risks to County locations and assists agency management in developing appropriate measures to mitigate the exposure, to meet the security goals and objectives of the County;
  • Meets with County departments on a regular basis to review their current and future security issues and needs and establishes emergency planning guidelines, and ensures compliance with federal, state and county emergency management standards;
  • Conducts security inspections/surveys and prepares threat/security assessments of County facilities independently or in conjunction with County departments and/or security consultants and where appropriate, proactively implements measures to counteract/mitigate risks;
  • Participates in work place violence assessments with Risk Management;
  • Manages contractual security services throughout the County (i.e. develops County contractual services plan and budget, evaluates contractor performance, approves payments, negotiates contract amendments and coordinates interface/communication between security firm(s) and County departments);
  • Develops, coordinates and implements county-wide employee training and awareness programs on security, workplace violence, non-violent crisis intervention and related topics;
  • Monitors major security incidents through regular communication with the Public Safety Communication Center;
  • Oversees management investigation of facility security systems breaches, facility system security threats, physical intrusions and other security incidents;
  • Chairs County Security Committee meetings, and is as a member of the Emergency Management Coordinating Committee, the Emergency Action Committee as well as other security committees and teams;
  • Coordinates security requirements for both County sponsored activities/events and privately sponsored activities/events held at County facilities;
  • Identifies, recommends and uses technology to enhance emergency planning and response efforts;
  • Represents the department and participates on County-wide taskforces or assigned project teams within related risk and/or emergency management areas;
  • Attends meetings of County staff and regional and county committees and prepares oral and written reports summarizing the meetings and describing existing emergency management procedures, along with recommendations for improvement;
  • Conducts research, prepares, develops and maintains identified emergency management and procedures as necessary to assure the timely, efficient and effective response to and recovery from identified emergencies;
  • Develops business operational analysis, business continuity, and disaster recovery and incident response plans related to specific risk and/or emergency management needs;
  • Analyzes County disaster preparedness and operational response procedures in coordination with appropriate public safety and non-public safety agencies, and recommends improvements in existing emergency management procedures;
  • Liaisons with various internal and external groups including County agencies, public safety officials, neighboring jurisdictions, federal and state agencies business partners and professional associations to evaluate existing security protocols for county personnel assets, facilities and properties, respond to inquiries, advice when there is a need to change security at county facilities, exchange information on product and service innovations and to keep current on trends and developments in the security area;
  • Serves as emergency management staff duty officer on a rotational basis and responds to major fire scenes, weather emergencies, emergency medical scenes, hazardous materials events and other significant events to provide coordination and liaison between local, state, federal and private sector agencies;
  • Plans and manages multiple agency response initiatives during an emergency;
  • Plans, coordinates and delivers emergency management outreach programs.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all inclusive list.)

  • Considerable knowledge of the principles and practices of emergency preparedness and management;
  • Considerable knowledge of security standards and technologies as well as the application of physical security through environmental design, principle and technique;
  • Knowledge of County, state, and federal laws/regulations regarding emergency management services and the ability to interpret and apply them correctly;
  • Knowledge of crime and violence prevention in the workplace;
  • Knowledge of state and municipal government operations;
  • Ability to establish good working relationships with department/agency management, other organizations, County officials, public and private sector organizations, customers and the general public;
  • Ability to conduct security surveys and risk assessments;
  • Ability to develop and implement short- and long-term security plans as well as the ability to develop measures to counteract/mitigate specific security risks;
  • Ability to manage contracted security services and consultants in the security field;
  • Ability to effectively coordinate a variety of security related activities;
  • Ability to effectively consult with management on security issues;
  • Ability to develop business continuity and emergency preparedness plans;
  • Ability to communicate clearly and concisely, orally and in writing.

Employment Standards

Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited college or university with a bachelors degree in business administration, law enforcement, emergency management or related field; PLUS
Six years of experience in emergency management and/or emergency services/public safety, to include project and program management.

  • Advanced knowledge, understanding and proficiency of the Principles and practices of Emergency Management and knowledge areas including, but not limited to, National Incident Management System (NIMS) and Incident Command System (ICS), National Response Framework (NRF), Hazard Mitigation, and others.
  • Advanced knowledge, understanding and proficiency of natural and man-made hazards and how those hazards affect both rural and urban environments.
  • Advanced knowledge, understanding and proficiency of leading and managing the development and maintenance of complex multi-year, multi-disciplinary, multi-jurisdictional training and exercise plans that meet federal, state and local requirements.
  • Advanced knowledge, understanding and proficiency of modifying training curriculum from external sources to be appropriate for delivery to County staff using both in-person and virtual formats.
  • Ability to facilitate after-action-reviews, assist participants in refining root causes, and develop corrective action plans.
  • Skill in oral and written communication and collaboration.
  • Experience in emergency management in a large organization requiring coordination and planning between multiple local, state, and Federal emergency management and law enforcement/fire-rescue entities.
  • Proficiency in the use of information technology tools applicable to the field of emergency management and modern office productivity software for communicating (email), planning, scheduling, spreadsheets, and word processing.
  • Experience reviewing Federal and State emergency management statutes, rules and policies and assuring local planning products and initiatives align.

  • Driver's License (Required)
  • Incident Command System (ICS) 100 (Required within 3 months)
  • Incident Command System (ICS) 200 (Required within 3 months)
  • Incident Command System (ICS) 700 (Required within 3 months)
  • Incident Command System (ICS) 800 (Required within 3 months)
  • Incident Command System (ICS) 300 (Required within 12 months)
  • Incident Command System (ICS) 400 (Required within 12 months)
  • FEMA Incident Command System (ICS) LO449 Train-the-Trainer (Required within 12 months)
  • FEMA Professional Development Series on-line classes (Required within 12 months)

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

The appointee to this position must submit to a criminal background check, child protective services registry check and driver's license check to the satisfaction of the employer.

The position requires individual to be able to lift up to 25 pounds, speak articulately in person and on the telephone, work long periods at a desk and participate as required as a civilian member of an emergency response organization All duties may be performed with or without reasonable accommodations.

Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314.

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