Management and Program Analyst, GS-343-11/12/13

Employer
USAJobs
Location
Portsmouth, Virginia
Posted
Oct 15, 2021
Closes
Oct 19, 2021
Hours
Full Time
Duties

Summary

This position is located with the Department of Homeland Security (DHS), United States Coast Guard (USCG), LANTAREA, Chief of Staff, Personnel Division, Portsmouth, VA.

Learn more about this agency

Responsibilities

You will serve as a Management and Program Analyst responsible for providing assistance and subject matter expertise in several program areas related to leadership, diversity and inclusion, and Sexual Assault Prevention and Response (SAPR).

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:
  • Consulting with and advising the Division Chief and other management officials on current and proposed policies with respect to their impacts on leadership, diversity, and inclusion as well as sexual assault prevention and response.
  • Serving as the Chairman of the Theater Leadership Diversity Advisory Council (LDAC), overseeing all LDAC's at USCG Atlantic Area (LANTAREA) staff and units.
  • Conducting analyses of organizational climate by monitoring leadership, diversity, and inclusion issues for the total workforce (military, civilian, and reserve), developing and implementing an action plan for corrective actions.
  • Providing analysis and recommendations to the LANTAREA Area representative on the Commandants Sexual Assault Prevention Council (SAPC) as well as providing representation to SAPC subcommittees and work groups as appropriate.
  • Evaluating the effect of current and proposed legislation, regulations, policy, diversity media stories and inclusion, sexual assault programs within the organizational structure, providing feedback and advice to Division Chief and senior staff as appropriate.
  • Performing studies and analyses of organizational climate concerns, identifying barriers to retention of underrepresented minorities for biannual Leadership Excellence and Diversity Council discussion.


Travel Required

Occasional travel - Occasional travel is required.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • U.S. Citizenship is required,
  • Males born after 12/31/1959 must be registered for Selective Service.
  • This position requires a Secret clearance.
  • A drug/alcohol test is required.


All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade.

All Federal employees are required to have Federal salary payments made by direct deposit.

Qualifications

For the GS-11 level: Applicants must have at least one year of specialized experience equivalent to the GS-09 level in the federal service. Examples of specialized experience include coordinating and implementing diversity and inclusion activities, preparing analytical reports that include a variety of data; evaluating the effectiveness and efficiency of a program; providing training to organizational leadership, managers and staff on diversity and inclusion; and implementing SAPR Program initiatives within an organization.

OR

Applicants must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or possess an LL.M, if related.

OR

A combination of specialized experience equivalent to the GS-09 level in or related to the work of this position AND graduate level education that provided the specific knowledge, skills and abilities to successfully perform the duties of this position and experience.

For the GS-12 level: Applicants must have at least one year of specialized experience equivalent to the GS-11 level in the federal service. Examples of specialized experience include researching and developing background information on Diversity and Inclusion and Sexual Assault Response programs and evaluating and advising on each; and developing, maintaining, and monitoring integrated reporting systems affecting these programs with interrelated functions/operations and communicating information to management for effective evaluation of program operations and milestones.

For the GS-13 level: Applicants must have at least one year of specialized experience equivalent to the GS-12 level in the federal service. Examples of specialized experience include analyzing interrelated Diversity and Inclusion and Sexual Assault Response programming issues which have a direct effect on the efficiency, and productivity of substantive mission oriented programs; developing alternative plans, goals, and objectives for the long-range implementation of changes in the programs; communicating with leadership, staff and other key stakeholders the importance of their responsibility to ensure program goals are met and effective.

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Additional information

Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click here

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

Recruitment Incentive- Selectee(s) for this position who are newly appointed to a permanent position are authorized to receive a one-time recruitment incentive of 10% of the salary, including locality for this position. Receipt of the bonus will require a 12 month service agreement.

"Newly appointed" refers to the first appointment (regardless of tenure) as an employee of the Federal Government, an appointment following a break in service of at least 90 days from a previous appointment as an employee of the Federal Government, or, in certain cases, an appointment following a break in service of less than 90 days from a previous appointment as an employee of the Federal Government.

Relocation Incentive -Selectee(s) for this position who are current federal employees on permanent appointments who would be moving outside of the current commuting area of their current position to accept this position are authorized to receive a one-time relocation bonus of 10% of the salary including locality for this position. Receipt of the bonus will require a 12 month service agreement. The employee must establish a residence in the new geographic area prior to payment.

Student Loan-Selectee(s) for this position who are newly appointed to a permanent or term position may be eligible for student loan repayment up to $10,000 (pre-tax) for one calendar year. More than one loan may be repaid if the combined repayments do not exceed $10,000. Receipt of this incentive will require a three year service agreement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your résumé and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line self-assessment questions that are based on the following competencies or knowledge, skills, and abilities needed to perform this job:
  • Knowledge of the interrelated disciplines and organizational management concepts, including but not limited to, strategic and business planning, program measurement and evaluation, process development and improvement, organizational assessment, project management, and business and public administration and communication.
  • Knowledge of the range of laws, policies, regulations, and precedents applicable to the administration of Leadership, Diversity, and Sexual Assault Prevention and Response Programs in order to evaluate the effect of proposed changes in legislation, regulations, and policy on services, costs, and personnel.
  • Skill in establishing and maintaining effective working relationships with a variety of contacts throughout an organization.
  • Skill in applying complex fact-finding analytical and problem-solving methods and techniques to identify inter-related program problems, draw conclusions and recommend appropriate actions/solutions to improve performance, effectiveness, and efficiency.
  • Skill in training, providing briefings, and leading teams in order to facilitate understanding and implementation of division recommendations and initiatives.

  • Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position. Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.

    If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

    Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Q Access Authorization

    Drug test required
    Yes

    Position sensitivity and risk
    Noncritical-Sensitive (NCS)/Moderate Risk

    Trust determination process
    Credentialing , Suitability/Fitness , National security

    Required Documents

    1. Resume
    2. Completed online questionnaire
    3. Current or former federal employees, submit a copy of most recent SF-50, Notice of Personnel Action, which demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade. Examples of appropriate SF-50s include promotions, with-in grade increases, NOT performance awards.
    4. If qualifying based on education, submit a legible copy of your unofficial college transcript from an accredited college/university. The transcript must reflect the college/university name and/or logo. Applicants are highly encouraged to proactively order a copy of their official transcripts to be delivered to their home address so transcripts will be readily available if selected. If selected, official transcripts are required prior to establishing your start date. Foreign education completed in foreign colleges or universities may be used to meet education requirements if you can show that it is comparable to education received in U.S. accredited institutions. Provide proof with your application. Please see click here.
    5. If claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), submit a copy of your agency notice, most recent performance rating and most recent SF-50, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility.
    6. If you are claiming veterans' preference, submit the following documents. Please see Feds Hire Vets for detail.
    a. Veterans claiming 5 point veterans' preference must submit legible Member 4 Copy DD214(s) indicating Character of Service. 5-point preference will not be granted if appropriate documentation is not submitted.
    b. 30% Disabled Veterans must submit their Member Copy 4 DD-214(s), which includes Character of Service, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
    c. Other 10 point Preference Eligibles must submit applicable Member Copy 4 DD-214(s), which includes Character of Service, and provide documentation of 10 point preference described on the back of the SF-15 . 10-point preference will not be granted if appropriate documentation is not submitted with your application.
    d. If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.
    7. If requesting consideration under Executive Order 13473 , you must submit proof. To confirm eligibility for appointment based on the National Defense Authorization Act for FY 2019 (NDAA), submit a copy of the marriage certificate to the military member and a copy of your spouses' active duty military orders (e.g., most recent military orders, PCS orders, etc.). Spouses of military members who are on retirement or separation PCS orders from active duty are not eligible to be appointed unless the member was injured with a 100% rating; or was released/discharged from active duty due to the member's death while on active duty. Widows or widowers, who are not remarried, of military service members who were killed on active duty must submit a DD-1300.
    8. OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

    All documentation as outlined above must be received by the closing date of the announcement. If you are unable to submit your documents electronically, you may fax or mail the documents. A fax cover sheet will be provided to you from the system with fax number and instructions. Required documents will also be accepted by mail and must be received by the closing date of the announcement. The mailing address is COMMANDANT (CG-123SE), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST GUARD, 2703 MARTIN LUTHER KING JR AVE SE, STOP 7912, WASHINGTON, DC 20593-7912.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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